Office & Admin Coordinator — Hybrid (Zurich HQ)

Adnovum; Zürich; Hybrid; CHF 80,000 - 110,000; Full time

Benefits offered by this job

Hybrid work model

Part-time option

Job summary

Adnovum, headquartered in Zurich, is seeking an experienced Office Manager to keep our headquarters running smoothly and to support colleagues with a wide range of administrative and organizational tasks. You will coordinate travel, manage reception, and assist with health and safety activities across Swiss locations.

We embrace flexible working and a hybrid model, offering part-time possibilities. You will collaborate with diverse stakeholders in a fast-paced environment while maintaining an

Qualifications

• Several years of practical experience in an administrative or commercial role.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong sense of responsibility with an accurate, reliable way of working.
• Excellent organizational skills and the ability to prioritize effectively in a dynamic environment.
• Service-oriented mindset and enjoyment of interacting with a wide range of stakeholders.
• Excellent German (ideally mother language or C2) and very good English skills, both written and spoken.
• Hands-on mentality and an open, proactive personality.

Responsibilities

• Managing telephone services and welcoming clients, partners, and visitors.
• Serving as the first point of contact for administrative requests from employees.
• Handling general office administration, including correspondence, ordering supplies, filing, and courier services.
• Organizing and coordinating business travel for employees across our Swiss locations.
• Planning and coordinating events for the Zurich office.
• Supporting activities related to occupational health and safety.

Skills

Organizational skills

German language proficiency (C2)

English language proficiency

Responsibility and reliability

Proactive mindset

Stakeholder service mindset

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Adnovum, headquartered in Zurich, is seeking an experienced Office Manager to keep our headquarters running smoothly and to support colleagues with a wide range of administrative and organizational tasks. You will coordinate travel, manage reception, and assist with health and safety activities across Swiss locations.

We embrace flexible working and a hybrid model, offering part-time possibilities. You will collaborate with diverse stakeholders in a fast-paced environment while maintaining an