Zurich Office Operations & Executive Support Lead

LinkedIn Job Wrapping; Zürich; On-site; CHF 60,000 - 90,000; Part time

Job summary

Artefact in Zurich is seeking a hands-on Personal Assistant/Executive Assistant to support our leadership and keep the Zurich office running smoothly. This 50–60% role is based in the new Zurich office and starts January 2027.

You will handle calendars, travel, and meeting logistics, while assisting with billing and project administration to enable our consultants and directors to focus on clients. As the first line of support for Partners and Directors, you will plan events, manage office

Qualifications

• Experience as a Personal Assistant or Executive Assistant, ideally supporting senior leaders in Zurich.
• Commercial apprenticeship (KV) or a degree from a university of applied sciences, or comparable training.
• Discretion and independence in managing confidential information.

Responsibilities

• Support for Partners and Directors: assist with calendars, travel, correspondence and the requests that come up between meetings.
• Schedule interviews between candidates and interviewers, keep the hiring calendar moving, and welcome candidates when they visit the office.
• Help track who works on which project, and support the preparation of invoices.
• Plan and run team and client events, from venue and catering to invitations and coordination on the day.
• Keep the office working: supplies, fruit and drinks, post and deliveries, and contact with suppliers and building management.
• Take a short brief and deliver a finished result on your own, whether that means setting up a new meeting space or finding the right supplier.
• Make the office a place people enjoy coming to. Notice birthdays, anniversaries and project wins, and turn them into something the team remembers, with a small budget at your disposal.

Skills

Personal Assistant

Executive Support

Calendar Management

Senior Leaders Support

German & English

Education

KV Apprenticeship

University of Applied Sciences

Job description

Artefact in Zurich is seeking a hands-on Personal Assistant/Executive Assistant to support our leadership and keep the Zurich office running smoothly. This 50–60% role is based in the new Zurich office and starts January 2027.

You will handle calendars, travel, and meeting logistics, while assisting with billing and project administration to enable our consultants and directors to focus on clients. As the first line of support for Partners and Directors, you will plan events, manage office