Senior Executive Assistant to VP, Europe Commercial

IDEXX; Baar; Hybrid; CHF 85,000 - 95,000; Full time

Benefits offered by this job

Annual bonus

Pension plan

Paid holidays (25-30 days)

Public transport access

Training & development

Wellness benefits

Job summary

IDEXX is seeking an Executive Assistant to support the Vice President of CAG Commercial (Europe) in our Zug, Switzerland office in a full-time hybrid role. The EA will manage calendars, coordinate travel, prepare materials, and support the VP and the European leadership team with discretion and professionalism.

You will use AI-assisted drafting and maintain confidential information while coordinating with Finance and admin colleagues, DocuSign contracts, and cross-border stakeholders across

Qualifications

• 5 years of administrative experience supporting senior or executive leaders.
• Excellent organization and time management with changing priorities.
• Exceptional written and spoken English at executive level.
• Sound judgment and discretion with confidential information.
• Proficiency with Microsoft Office and video conferencing.
• Proactive, solution-focused approach; able to make decisions independently.
• Experience arranging international travel and using Concur or similar.

Responsibilities

• Manage VP's calendar, resolve conflicts and protect time for the decisions and customer conversations that matter most.
• Follow leadership rhythm to keep the VP prepared for meetings and planning cycles.
• Plan international travel, prepare Concur expense reports and coordinate leadership meetings and visits.
• Prepare agendas, briefing materials, presentations and meeting notes with accuracy and confidentiality.
• Partner with European leadership, Finance and admin colleagues; handle contracts (DocuSign) with discretion.
• Take on varied projects and support a fast-paced, international team.

Skills

Executive support

Calendar management

Travel coordination

English communication

Discretion/confidentiality

Microsoft Office

Concur/expense systems

Tools

Concur

DocuSign

Job description

IDEXX is seeking an Executive Assistant to support the Vice President of CAG Commercial (Europe) in our Zug, Switzerland office in a full-time hybrid role. The EA will manage calendars, coordinate travel, prepare materials, and support the VP and the European leadership team with discretion and professionalism.

You will use AI-assisted drafting and maintain confidential information while coordinating with Finance and admin colleagues, DocuSign contracts, and cross-border stakeholders across