Senior Executive Assistant, Global Admin Services

EyeBio; Luzern; On-site; CHF 70,000 - 95,000; Full time

Job summary

EyeBio in Lucerne, Switzerland, seeks a Senior Administrative Assistant to support four senior leaders across Northern & Central Europe and MEDEBA, coordinating calendars, travel, and critical priorities with professionalism.

The role demands discretion, excellent communication, and advanced Microsoft 365 skills, with the ability to handle sensitive information and collaborate across global teams to keep operations running smoothly.

Qualifications

• Experience providing administrative support to leadership in an international organisation.
• Discretion and ability to handle sensitive information.
• Advanced analytical ability, independent judgment and problem solving.

Responsibilities

• Proactively manage executive calendars and schedule meetings with stakeholders.
• Liaise with internal and external parties on priorities and updates.
• Plan and coordinate team meetings, logistics, materials and minute taking.
• Coordinate multi-leg international travel and visa processes.
• Manage expense reporting and procurement tasks for leaders.
• Administer digital platforms (SharePoint, Teams, distribution lists) with governance.
• Prepare executive presentations and documents aligned with corporate branding.
• Assist in meetings preparation for leadership reviews and budgets.
• Collaborate with colleagues to streamline administrative processes and improve operations.
• Support special projects for leaders or division as needed.

Skills

Data entry

Document management

Event planning

File management

Financial budgeting

Office applications

Office equipment

Process improvements

Project management

Scheduling

Software proficiency

Team coordination

Travel scheduling

Vendor management

Visa applications

Tools

Microsoft 365

Job description

EyeBio in Lucerne, Switzerland, seeks a Senior Administrative Assistant to support four senior leaders across Northern & Central Europe and MEDEBA, coordinating calendars, travel, and critical priorities with professionalism.

The role demands discretion, excellent communication, and advanced Microsoft 365 skills, with the ability to handle sensitive information and collaborate across global teams to keep operations running smoothly.