Executive Assistant

IDEXX; Baar; Hybrid; CHF 85,000 - 95,000; Full time

Benefits offered by this job

Annual bonus

Pension plan

Paid holidays (25-30 days)

Public transport access

Training & development

Wellness benefits

Job summary

IDEXX is seeking an Executive Assistant to support the Vice President of CAG Commercial (Europe) in our Zug, Switzerland office in a full-time hybrid role. The EA will manage calendars, coordinate travel, prepare materials, and support the VP and the European leadership team with discretion and professionalism.

You will use AI-assisted drafting and maintain confidential information while coordinating with Finance and admin colleagues, DocuSign contracts, and cross-border stakeholders across

Qualifications

• 5 years of administrative experience supporting senior or executive leaders.
• Excellent organization and time management with changing priorities.
• Exceptional written and spoken English at executive level.
• Sound judgment and discretion with confidential information.
• Proficiency with Microsoft Office and video conferencing.
• Proactive, solution-focused approach; able to make decisions independently.
• Experience arranging international travel and using Concur or similar.

Responsibilities

• Manage VP's calendar, resolve conflicts and protect time for the decisions and customer conversations that matter most.
• Follow leadership rhythm to keep the VP prepared for meetings and planning cycles.
• Plan international travel, prepare Concur expense reports and coordinate leadership meetings and visits.
• Prepare agendas, briefing materials, presentations and meeting notes with accuracy and confidentiality.
• Partner with European leadership, Finance and admin colleagues; handle contracts (DocuSign) with discretion.
• Take on varied projects and support a fast-paced, international team.

Skills

Executive support

Calendar management

Travel coordination

English communication

Discretion/confidentiality

Microsoft Office

Concur/expense systems

Tools

Concur

DocuSign

Job description

As an Executive Assistant you will be the right hand to our Vice President of CAG (Companion Animal Group) Commercial (Europe), keeping a busy leader organized, prepared and focused on what matters most. You will also provide administrative support to the VP's direct reports and the team based at our Zug, Switzerland office. This is a full-time hybrid role, Monday to Friday, with a minimum of 3 days a week onsite and occasional flexibility for European travel and time zones.

Our commercial teams are the link between IDEXX innovation and the veterinary clinics and pet owners who rely on it. By taking care of the details, you give the Vice President more time to lead people, support customers and drive growth across Europe, at the center of a collaborative, international team.

In This Role

• You will manage the Vice President's calendar, resolve conflicts and protect time for the decisions and customer conversations that matter most.
• You'll stay one step ahead by following the business rhythm (leadership meetings, quarterly reviews, planning cycles) so your VP is always prepared.
• You'll plan international travel, prepare Concur expense reports and coordinate leadership meetings, customer visits and offsites.
• Your day-to-day will include preparing agendas, briefing materials, presentations and meeting notes, using AI-based tools to draft and summarize accurately and confidentially.
• You'll partner with the European leadership team, Finance and fellow administrative professionals, and handle contracts for approval (including DocuSign) and sensitive information with discretion.
• You'll take on varied projects and be the go-to person for a fast‑paced, international team.

What You Need To Succeed

• 5 years of administrative experience supporting senior or executive leaders
• Excellent organization and time management, with the ability to juggle changing priorities
• Exceptional written and spoken English at executive level
• Sound judgment and discretion with confidential information
• Proficiency with Microsoft Office (Outlook, Teams, PowerPoint, Excel, Word) and video conferencing
• A proactive, solution‑focused approach and confidence making decisions independently
• Experience arranging international travel and using Concur or a similar expense system

What You Can Expect From Us

• Salary range: CHF 85,000 – 95,000 / year
• Opportunity for annual cash bonus
• Retirement/pension contribution paid by IDEXX
• 25-30 days holidays / year
• Convenient access to public transportation
• On the job training and career advancement opportunities
• Additional benefits including but not limited to financial support, gym benefits, wellness resources, volunteer paid days off, bike plan, foundation donation matching, and much more!

Why IDEXX

We're proud of the work we do, because our work matters. An innovation leader in every industry we serve since 1983, our team members help pet owners worldwide keep their companion animals healthy and happy, ensure safe drinking water for billions, and help farmers protect livestock and poultry from disease.

We have customers in over 175 countries and a collaborative global workforce. Our culture embraces challenges and encourages learning and discovery. At IDEXX, you'll be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement.

If meaningful work and a sense of purpose are at the top of your list, you'll find it here. Let's pursue what matters together.

Equal Opportunity Employer

IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply. IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal law s.