Executive Assistant & European Operations Lead

ACADIA Pharmaceuticals Inc.; Baar; Hybrid; CHF 110,000 - 150,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employer-paid life, disability, travel

401(k) Plan with company match

Employee Stock Purchase Plan

Vacation days

Paid holidays

Paid sick time

Parental leave

Tuition assistance

Job summary

Acadia Pharmaceuticals Inc. in Zug seeks an Executive Assistant & Operations Manager to support the European General Manager, covering calendar, travel, correspondence, and confidential tasks while enabling focus on commercial plans for Europe.

In this hybrid role, you will lead regional office operations, coordinate facilities, manage vendors, and help organize regional events and executive visits across Europe, with close collaboration to IT and facilities teams.

Qualifications

• All educational backgrounds are welcomed, a bachelor's degree preferred (subject irrelevant).
• Proven experience as an Executive Assistant or similar role is required.
• Strong organizational and multitasking abilities essential.

Responsibilities

• Provide comprehensive administrative support to the European General Manager
• Manage the EGM's calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Assist in the preparation of reports and meeting materials.
• Handle expense reports and manage expense tracking.
• Oversee the day-to-day operations of office facilities across the region to ensure a safe and efficient working environment.
• Coordinate maintenance, repairs, and office improvements.
• Manage relationships with vendors and service providers.
• Ensure compliance with health and safety regulations, including evacuation procedures and fire drills.
• Monitor and manage office supplies and inventory.
• Oversee contract management for facilities-related services.
• Collaborate with IT for infrastructure optimization projects.
• Support team members with administrative tasks and project coordination.
• Organize team meetings, events, and activities.
• Handle general office duties such as answering phones, filing, and mail distribution.
• Assist in onboarding new employees and maintaining employee records.

Skills

Executive support

Facilities/Operations

Calendar management

Travel coordination

Confidentiality

Communication skills

Team collaboration

Microsoft Office

Concur

Multi-language: English & German

Education

Bachelor's degree preferred

Tools

Concur

Job description

Acadia Pharmaceuticals Inc. in Zug seeks an Executive Assistant & Operations Manager to support the European General Manager, covering calendar, travel, correspondence, and confidential tasks while enabling focus on commercial plans for Europe.

In this hybrid role, you will lead regional office operations, coordinate facilities, manage vendors, and help organize regional events and executive visits across Europe, with close collaboration to IT and facilities teams.