Senior Administrative Assistant & Project Operations Lead

U.S. Embassy; Bern; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

The U.S. Mission in Bern, Switzerland, seeks a Supervisory Administrative Assistant for the Overseas Buildings Operations (OBO) section on a two-year fixed-term contract. The role supports the Project Director with budget, procurement, and personnel tasks, and oversees administrative staff.

You will manage travel arrangements, correspondence, meeting logs with host country officials, and end-of-project property disposition, and ensure IT access controls, filing, and supplies are well coordinated.

Aufgaben

• Budget, administrative, and personnel support to the OBO Project Director throughout the project life cycle.
• Prepare the site operations budget and advise management on procurement, cost, and quality assurance.
• Review payment vouchers for accuracy, coordinate contractor accreditation and staff recruitment.
• Supervise and evaluate administrative staff, oversee time and attendance reporting, and manage office operations.
• Serve as personal assistant to the Project Director, including travel arrangements, correspondence, and official meetings.
• Dispos e of end-of-project property and maintain IT access controls and filing systems.

Jobbeschreibung

The U.S. Mission in Bern, Switzerland, seeks a Supervisory Administrative Assistant for the Overseas Buildings Operations (OBO) section on a two-year fixed-term contract. The role supports the Project Director with budget, procurement, and personnel tasks, and oversees administrative staff.

You will manage travel arrangements, correspondence, meeting logs with host country officials, and end-of-project property disposition, and ensure IT access controls, filing, and supplies are well coordinated.