Supervisory Administrative Assistant (OBO)

U.S. Embassy; Bern; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

The U.S. Mission in Bern, Switzerland, seeks a Supervisory Administrative Assistant for the Overseas Buildings Operations (OBO) section on a two-year fixed-term contract. The role supports the Project Director with budget, procurement, and personnel tasks, and oversees administrative staff.

You will manage travel arrangements, correspondence, meeting logs with host country officials, and end-of-project property disposition, and ensure IT access controls, filing, and supplies are well coordinated.

Aufgaben

• Budget, administrative, and personnel support to the OBO Project Director throughout the project life cycle.
• Prepare the site operations budget and advise management on procurement, cost, and quality assurance.
• Review payment vouchers for accuracy, coordinate contractor accreditation and staff recruitment.
• Supervise and evaluate administrative staff, oversee time and attendance reporting, and manage office operations.
• Serve as personal assistant to the Project Director, including travel arrangements, correspondence, and official meetings.
• Dispos e of end-of-project property and maintain IT access controls and filing systems.

Jobbeschreibung

The U.S. Mission in Bern, Switzerland, is seeking eligible and qualified applicants for the position of Supervisory Administrative Assistant in the Overseas Buildings Operations (OBO) section, on a two-year, fixed term employment contract.

The incumbent provides budget, administrative, and personnel support to the OBO Project Director throughout the project life cycle. Key responsibilities include preparing the site operations budget and advising management on procurement, cost, and quality assurance matters; reviewing payment vouchers for accuracy; and coordinating contractor accreditation, identity credentials, and local staff recruitment. The incumbent supervises and evaluates administrative staff, oversees time and attendance reporting, and manages office operations, including IT access controls, filing systems, equipment maintenance, and supply procurement. Additionally, the incumbent serves as personal assistant to the Project Director, managing travel arrangements, correspondence, meeting logs with host country officials, and end-of-project property disposition.

Further information about duties, responsibilities, required qualifications, and related matters can be obtained through the Electronic Recruitment Application (ERA) on the Embassy's website.