Supervisory Administrative Assistant

U.S. Embassy; Bern; Vor Ort; CHF 85.000 - 115.000; Vollzeit

Zusammenfassung

U.S. Embassy Bern invites applications for a Supervisory Administrative Assistant in the Overseas Buildings Operations (OBO) section. The role provides budget, administrative, and personnel support throughout the project life cycle and reports to the Project Director.

The position includes supervising administrative staff, coordinating recruitment, and handling travel and official correspondence. Employment is for a two-year fixed-term contract with full site duties in Bern, Switzerland.

Aufgaben

• Prepare and monitor the site operations budget and advise on procurement, cost, and quality assurance matters.
• Review payment vouchers for accuracy and coordinate contractor accreditation, identity credentials, and local staff recruitment.
• Supervise administrative staff, manage time and attendance, and oversee office operations including IT access, filing, equipment maintenance, and supply procurement.
• Serve as personal assistant to the Project Director, arranging travel, managing correspondence, meeting logs with host country officials, and end-of-project property disposition.

Jobbeschreibung

Supervisory Administrative Assistant

Supervisory Administrative Assistant (OBO) The U.S. Embassy Bern is seeking eligible, qualified applicants for the position of a Supervisory Administrative Assistant Overseas Building Operations (OBO) Supervisory Administrative Assistant (OBO) The U.S. Mission in Bern, Switzerland, is seeking eligible and qualified applicants for the position of Supervisory Administrative Assistant in the Overseas Buildings Operations (OBO) section, on a two-year, fixed term employment contract. The incumbent provides budget, administrative, and personnel support to the OBO Project Director throughout the project life cycle.

• Key responsibilities include preparing the site operations budget and advising management on procurement, cost, and quality assurance matters; reviewing payment vouchers for accuracy; and coordinating contractor accreditation, identity credentials, and local staff recruitment.
• The incumbent supervises and evaluates administrative staff, oversees time and attendance reporting, and manages office operations, including IT access controls, filing systems, equipment maintenance, and supply procurement.
• Additionally, the incumbent serves as personal assistant to the Project Director, managing travel arrangements, correspondence, meeting logs with host country officials, and end‑of‑project property disposition.

Further information about duties, responsibilities, required qualifications, and related matters can be obtained through the Electronic Recruitment Application (ERA) on the Embassy's website.

• Work location 3007 Bern (BE)
• Workload 100%
• Employment start By agreement
• Employment duration Temporary
• By online Online form