Remote Event Operations Coordinator

WeirdCo; Fully; Remote; CHF 70,000 - 90,000; Full time

Job summary

WeirdCo is seeking an Event Operations Associate to support the Event Director across domestic and international events from a remote location. This full-time role involves maintaining schedules, documentation, project trackers and communication workflows with minimal supervision.

You will manage calendars, invoices, vendor documentation and cross‑department records, ensuring tasks are tracked and escalated when needed. A strong eye for detail and robust remote-work discipline are essential.

Qualifications

• 2+ years of professional administrative support, project coordination or event administration.
• Ability to independently manage multiple schedules, deadlines, projects and priorities.
• Strong Google Workspace proficiency: Gmail, Calendar, Drive, Docs and Sheets.
• Experience with Monday.com, Asana or comparable project management tools.
• Experience maintaining contracts, invoices, vendor documentation and business records.

Responsibilities

• Maintain event calendars, project trackers, task lists, deadlines and administrative records.
• Organize contracts, proposals, invoices, budgets, vendor documentation and shared event files.
• Schedule meetings, prepare agendas, capture notes and track action items.
• Follow up with internal teams, vendors, venues and partners on outstanding information and deliverables.
• Support invoice processing, purchase requests, expense records and routine budget documentation.
• Maintain event contact lists, staffing information, travel records and hotel documentation.
• Update event guidebooks, checklists, templates and operational trackers using established procedures.
• Prepare routine correspondence, status summaries and administrative reports.
• Distribute approved event updates and maintain accurate cross-department records.
• Identify overdue tasks, missing documentation and discrepancies; elevate to Event Director.

Skills

Google Workspace

Excel / Sheets

Project management tools

Communication

Remote work

Tools

Monday.com

Asana

Job description

WeirdCo is seeking an Event Operations Associate to support the Event Director across domestic and international events from a remote location. This full-time role involves maintaining schedules, documentation, project trackers and communication workflows with minimal supervision.

You will manage calendars, invoices, vendor documentation and cross‑department records, ensuring tasks are tracked and escalated when needed. A strong eye for detail and robust remote-work discipline are essential.