Remote VA & Operations Specialist – AI‑Fueled Org Master

PromptPartner; Schweiz; Remote; CHF 40,000 - 70,000; Part time

Benefits offered by this job

Annual learning budget

AI tools training

Job summary

PromptPartner is seeking an organised, proactive operations assistant to keep our remote team running smoothly. You will manage calendars, travel logistics, and communications, while researching prospects and preparing client briefs for proposals.

You’ll support operations by maintaining SOPs and internal wikis, with a flexible 20–40 hour/week schedule across time zones. Ideal candidates are detail-focused, fluent in English, and comfortable with tools like Notion, Google Workspace, and

Qualifications

• Extremely organized and detail-focused.
• Fluent in English; German is a plus.
• Experience with Notion, Google Workspace, Airtable.
• Ability to work independently across time zones.
• Flexible hours and proactive communication.

Responsibilities

• Calendar & Travel: book travel and accommodation, prep meeting agendas.
• Email & Communication: manage inbox, draft responses, keep communications organized.
• Research & Preparation: research prospects, prepare client briefing docs, gather proposal info.
• Operations Support: keep project tools updated, maintain SOPs and internal wikis, handle admin tasks.

Skills

Calendar management

Attention to detail

English communication

German language

Independent work across time zones

Tools

Notion

Google Workspace

Airtable

Slack

Calendly

Job description

PromptPartner is seeking an organised, proactive operations assistant to keep our remote team running smoothly. You will manage calendars, travel logistics, and communications, while researching prospects and preparing client briefs for proposals.

You’ll support operations by maintaining SOPs and internal wikis, with a flexible 20–40 hour/week schedule across time zones. Ideal candidates are detail-focused, fluent in English, and comfortable with tools like Notion, Google Workspace, and