Event Operations Associate

WeirdCo; Fully; Remote; CHF 70,000 - 90,000; Full time

Job summary

WeirdCo is seeking an Event Operations Associate to support the Event Director across domestic and international events from a remote location. This full-time role involves maintaining schedules, documentation, project trackers and communication workflows with minimal supervision.

You will manage calendars, invoices, vendor documentation and cross‑department records, ensuring tasks are tracked and escalated when needed. A strong eye for detail and robust remote-work discipline are essential.

Qualifications

• 2+ years of professional administrative support, project coordination or event administration.
• Ability to independently manage multiple schedules, deadlines, projects and priorities.
• Strong Google Workspace proficiency: Gmail, Calendar, Drive, Docs and Sheets.
• Experience with Monday.com, Asana or comparable project management tools.
• Experience maintaining contracts, invoices, vendor documentation and business records.

Responsibilities

• Maintain event calendars, project trackers, task lists, deadlines and administrative records.
• Organize contracts, proposals, invoices, budgets, vendor documentation and shared event files.
• Schedule meetings, prepare agendas, capture notes and track action items.
• Follow up with internal teams, vendors, venues and partners on outstanding information and deliverables.
• Support invoice processing, purchase requests, expense records and routine budget documentation.
• Maintain event contact lists, staffing information, travel records and hotel documentation.
• Update event guidebooks, checklists, templates and operational trackers using established procedures.
• Prepare routine correspondence, status summaries and administrative reports.
• Distribute approved event updates and maintain accurate cross-department records.
• Identify overdue tasks, missing documentation and discrepancies; elevate to Event Director.

Skills

Google Workspace

Excel / Sheets

Project management tools

Communication

Remote work

Tools

Monday.com

Asana

Job description

Role - Event Operations Associate

Location: Remote

Type: Full-time

Department: Event Operations

Reports to: Event Director

Experienced administrative professional supporting the Event Director across domestic and international events, maintaining schedules, documentation, project trackers, communications and administrative workflows with minimal day-to-day supervision.

Weird Co. Values

We presume trust, have each other’s backs, and never compromise on excellence.

Minimum Qualifications

• At least 2 years of professional administrative support, project coordination, event administration or comparable experience.
• Proven ability to independently manage multiple schedules, deadlines, projects and priorities.
• Strong Google Workspace proficiency: Gmail, Calendar, Drive, Docs and Sheets.
• Working Excel / Sheets skills including formulas, sorting, filtering and preserving existing tracking workbooks.
• Experience with Monday.com, Asana or comparable project management tools.
• Experience maintaining contracts, invoices, vendor documentation and business records.
• Strong professional writing: email, meeting notes and follow-up communications.
• Independent follow-through on deliverables, missing information and appropriate escalations.
• Excellent attention to detail, organization and discretion with confidential information.
• Effective remote work with minimal daily supervision.

Preferred Qualifications

• Experience supporting an Event Director, event production team or operations department.
• Familiarity with event budgets, vendors, staffing, travel and production schedules.
• Experience supporting several simultaneous events or projects.
• Experience and knowledge with Trading Card Game Events is not required but helpful

Position expectation

• Must perform fundamental administrative, organizational and technical work independently on day one.

Key Responsibilities

• Maintain event calendars, project trackers, task lists, deadlines and administrative records.
• Organize contracts, proposals, invoices, budgets, vendor documentation and shared event files.
• Schedule meetings, prepare agendas, capture notes and track action items.
• Follow up with internal teams, vendors, venues and partners on outstanding information and deliverables.
• Support invoice processing, purchase requests, expense records and routine budget documentation.
• Maintain event contact lists, staffing information, travel records and hotel documentation.
• Update event guidebooks, checklists, templates and operational trackers using established procedures.
• Prepare routine correspondence, status summaries and administrative reports.
• Distribute approved event updates and maintain accurate cross-department records.
• Identify overdue tasks, missing documentation and discrepancies; elevate to Event Director.