Personal Assistant - HNWI

Norman Alex; Genf; On-site; CHF 70,000 - 110,000; Full time

Job summary

Norman Alex in Geneva is seeking a proactive Personal Assistant to support the fund holder at the family office, coordinating diary management, travel planning and day-to-day logistics.

Fluency in English and French is essential, and the role requires discretion, reliability and initiative, with close collaboration with internal teams and external contacts.

The position is based in the Geneva area and involves organising documents, correspondence and occasional errands.

Qualifications

• Fluency in English and French is essential.
• Proactive, reliable and discreet with strong initiative.

Responsibilities

• Manage diary and calendar for the fund holder.
• Plan and coordinate travel arrangements and itineraries.
• Coordinate personal and professional appointments.
• Handle day-to-day logistics for the family office.
• Liaise with service providers and external contacts.
• Organise documents and manage correspondence.
• Assist with errands and occasional household-related follow-ups.

Skills

Diary management

Travel planning

Coordination

Discretion

Initiative

English fluency

French fluency

Job description

A Family Office, through its UBO (Ultimate Beneficial Owner) is looking for a proactive and hands-on Personal Assistant to support the fund holder in his daily activities, working in close coordination with his family office in Geneva. Based in the south of Brussels, this role encompasses a wide range of responsibilities including diary management, travel planning, coordination of personal and professional appointments, day-to-day logistics, liaising with service providers, and ensuring smooth communication with both internal teams and external contacts.

The selected candidate will also handle basic administrative tasks such as organising documents, managing correspondence, and assisting with errands or occasional household-related follow-ups. This position requires flexibility, discretion, reliability, and a strong sense of initiative. Fluency in both English and French is essential.