Executive Assistant(e)

TheFamilyOffice; Lausanne; Hybrid; CHF 90,000 - 120,000; Full time

Benefits offered by this job

Work environment

Training opportunities

Job summary

The Family Office in Lausanne is seeking an Executive Assistant to support the director with calendar management, travel planning, and confidential administrative tasks.

You will coordinate meetings, handle correspondence, manage documents, support project operations, and monitor budgets and expenses. Fluent English and French required; you are proactive, discreet, rigorous, and well organized.

Qualifications

• Minimum 3 years of experience as an executive assistant, ideally in a family office or financial environment.
• Bilingual in French and English; proficiency in other languages is a plus.
• Proficiency in Word, Excel, PowerPoint; excellent written and oral communication.

Responsibilities

• Prepare and follow up files; manage the director’s agenda and travel arrangements.
• Receive and sort mail; handle phone calls and emails.
• Plan and coordinate meetings, events, and trips.
• Archive, file, and update documents.

Skills

Office tools

Communication

Discretion

Time management

Job description

Executive Assistant for The Family Office

Are you dynamic, organized, and have a keen sense of discretion? Join The Family Office, a single family office, as an Executive Assistant!

Your Responsibilities:

• Administrative Management: Preparation and follow-up of files, management of the director’s agenda and travel arrangements.
• Communication: Receiving and sorting mail, handling phone calls and emails.
• Event Organization: Planning and coordinating meetings, events, and trips.
• Document Management: Archiving, filing, and updating documents.
• Operational Support: Assisting teams in the daily management of projects.
• Financial Monitoring: Budget tracking, preparing financial reports, managing expense reports, and assisting with routine accounting operations.

Desired Profile:

• Experience: Minimum 3 years of experience as an executive assistant, ideally in a family office or financial environment.
• Skills: Proficiency in office tools (Word, Excel, PowerPoint), excellent written and oral communication.
• Personal Qualities: Discretion, proactivity, rigor, organizational skills, and the ability to work under pressure.
• Languages: Bilingual in French and English, proficiency in other languages is a plus.

What We Offer:

• Work Environment: A pleasant working environment within a dynamic and caring team.
• Training Opportunities: Access to continuous training to improve your skills and knowledge.