Executive Assistant & Office Manager — Family Office

Beyond Potentials; Genf; On-site; CHF 90,000 - 130,000; Full time

Benefits offered by this job

Office Happiness Officer

5-star service mindset

Flexible and adaptable

Job summary

Beyond Potentials is seeking an experienced EA/PA and Office Manager for a Geneva-based family office. You will provide high-level administrative support to senior executives and back up family members’ Personal Assistants while managing complex calendars across multiple time zones.

Responsibilities include coordinating meetings, travel, events, and office operations, with a strong emphasis on discretion and confidentiality, and driving cross-functional projects and digital collaboration

Qualifications

• Experience providing executive/Personal Assistant support
• Ability to manage complex calendars across time zones
• Strong organizational and communication skills
• Discretion with confidential information
• Experience coordinating travel and events
• Proactive problem-solving and stakeholder management

Responsibilities

• Provide high-level administrative and personal support to senior executives
• Back up family members Personal Assistants
• Manage calendars across multiple time zones
• Coordinate meetings, calls and appointments
• Prepare meeting materials and follow-up actions
• Act as point of contact with executives, family members and external stakeholders
• Handle confidential information with discretion
• Organise domestic and international travel and visas
• Support family office administration and projects
• Coordinate cross-functional projects and governance meetings
• Prepare internal communications and management presentations
• Plan corporate and private events
• Oversee office facilities and relationships with service providers
• Support HR processes for private household staff

Skills

Organisational skills

Time management

Attention to detail

Communication

Independent working

Multi-priority handling

Project coordination

MS Office 365

SharePoint

Teams

Tools

Microsoft Office 365

SharePoint

Teams

Job description

Beyond Potentials is seeking an experienced EA/PA and Office Manager for a Geneva-based family office. You will provide high-level administrative support to senior executives and back up family members’ Personal Assistants while managing complex calendars across multiple time zones.

Responsibilities include coordinating meetings, travel, events, and office operations, with a strong emphasis on discretion and confidentiality, and driving cross-functional projects and digital collaboration