Operations Manager: Finance, People & Systems (Zurich)

Founderful AG; Zürich; Vor Ort; CHF 60.000 - 100.000; Teilzeit

Zusammenfassung

Archlet is seeking an organized Operations Manager to support founders and the finance leadership across finance, operations, people, and admin topics. Based in Zürich, the role involves coordinating across teams, handling admin tasks, and keeping processes running smoothly. Office presence 2-3 days/week is expected.

The candidate should enjoy efficient structure, be proactive, and able to navigate shifting priorities with discretion. English and German communication skills are essential.

Qualifikationen

• First experience in a fast-paced environment such as a startup, scale-up, or consulting.
• Diligent, structured, and detail-oriented, with strong organizational skills.
• Confident working with Excel and PowerPoint.
• Hands-on experience with LLMs (Claude, OpenAI).
• Proactive and reliable, and ready to take ownership.
• Clear, professional communicator in English and German, written and spoken.

Aufgaben

• Structure priorities, prepare materials, and keep follow ups and next steps on track.
• Support internal communication, leadership updates, and investor coordination.
• Own accounts payable across Switzerland, Spain, and US, including reconciliations; drive automation.
• Support internal controlling, including variance analysis, cost control, and data integrity.
• Support accounts receivable, including customer onboarding and pre-invoice tasks.
• Help run the annual budget cycle and keep teams aligned throughout it.
• Support year-end financial audit with external auditors.
• Plan and organize team weeks, offsites, and internal events.
• Support recruiting via postings, interviews, calendars, and candidate experience.
• Support people operations including feedback cycles, surveys, onboardings, and process improvements.
• Keep the office running day to day; tidiness, restocking, incoming mail.

Kenntnisse

Excel

PowerPoint

English

German

Organizational skills

Project coordination

LLMs (Claude/OpenAI)

Tools

Excel

PowerPoint

Claude/OpenAI LLMs

Jobbeschreibung

Archlet is seeking an organized Operations Manager to support founders and the finance leadership across finance, operations, people, and admin topics. Based in Zürich, the role involves coordinating across teams, handling admin tasks, and keeping processes running smoothly. Office presence 2-3 days/week is expected.

The candidate should enjoy efficient structure, be proactive, and able to navigate shifting priorities with discretion. English and German communication skills are essential.