Operations Manager (60-80%)

Founderful AG; Zürich; Vor Ort; CHF 60.000 - 100.000; Teilzeit

Zusammenfassung

Archlet is seeking an organized Operations Manager to support founders and the finance leadership across finance, operations, people, and admin topics. Based in Zürich, the role involves coordinating across teams, handling admin tasks, and keeping processes running smoothly. Office presence 2-3 days/week is expected.

The candidate should enjoy efficient structure, be proactive, and able to navigate shifting priorities with discretion. English and German communication skills are essential.

Qualifikationen

• First experience in a fast-paced environment such as a startup, scale-up, or consulting.
• Diligent, structured, and detail-oriented, with strong organizational skills.
• Confident working with Excel and PowerPoint.
• Hands-on experience with LLMs (Claude, OpenAI).
• Proactive and reliable, and ready to take ownership.
• Clear, professional communicator in English and German, written and spoken.

Aufgaben

• Structure priorities, prepare materials, and keep follow ups and next steps on track.
• Support internal communication, leadership updates, and investor coordination.
• Own accounts payable across Switzerland, Spain, and US, including reconciliations; drive automation.
• Support internal controlling, including variance analysis, cost control, and data integrity.
• Support accounts receivable, including customer onboarding and pre-invoice tasks.
• Help run the annual budget cycle and keep teams aligned throughout it.
• Support year-end financial audit with external auditors.
• Plan and organize team weeks, offsites, and internal events.
• Support recruiting via postings, interviews, calendars, and candidate experience.
• Support people operations including feedback cycles, surveys, onboardings, and process improvements.
• Keep the office running day to day; tidiness, restocking, incoming mail.

Kenntnisse

Excel

PowerPoint

English

German

Organizational skills

Project coordination

LLMs (Claude/OpenAI)

Tools

Excel

PowerPoint

Claude/OpenAI LLMs

Jobbeschreibung

Operations Manager (60-80%)

Zurich

Part-time

Permanent employee

What we are looking for

We are looking for a highly organized and proactive Operations Manager to support the founders and our finance leadership across finance, operations, people, and admin topics. You enjoy creating structure, coordinating across teams, and working on a mix of topics. You are also comfortable handling administrative tasks and like working behind the scenes to make teams, processes, and initiatives run smoothly. This role is based in Zürich (at Archlet HQ, Hardturmstrasse 132, 8005 Zürich). Working hours are flexible, and we would like you to be in the office 2-3 days per week.

Your mission

• Help structure priorities, prepare materials, and keep follow ups and next steps on track
• Support internal communication, leadership updates, and selected investor related coordination
• Own the accounts payable process across our 3 entities (Switzerland, Spain, United States), including credit card reconciliations, and drive further automation where possible
• Support internal controlling, including variance analysis, cost control, and data integrity
• Support the accounts receivable process, including customer onboarding and other pre-invoice tasks
• Help run the annual budget cycle and keep teams aligned throughout it
• Support the year-end financial audit with our external auditors
• Plan and organize team weeks, offsites, and internal events
• Support recruiting by coordinating job postings, interviews, managing calendars, and ensuring a great candidate experience
• Support people operations such as feedback cycles, surveys, on- & offboardings, and internal process improvements
• Keep the office running day to day - from tidiness and restocking supplies and snacks to handling incoming mail

About You

• First experience in a fast-paced environment such as a startup, scale-up, or consulting
• Diligent, structured, and detail-oriented, with strong organizational skills
• Confident working with Excel and PowerPoint
• Hands-on experience with LLMs (Claude, OpenAI)
• Proactive and reliable, and ready to take ownership
• Comfortable with shifting priorities and a degree of ambiguity
• Clear, professional communicator in English and German, written and spoken
• Discreet and trustworthy with sensitive information
• Analytical mindset with a genuine interest in process optimization, internal controls, and automation
• Curious about how SaaS companies work and scale

Why Archlet?

• Work closely with the founders and leadership team in a in a fast growing SaaS company with its headquarters in Switzerland and teams in Spain and the US
• Broad exposure to operations, finance and people topics in a B2B SaaS scale up
• A trusted role with real responsibility and room to grow
• An international team that values ownership, clarity, and collaboration
• Competitive compensation and flexible working setup

About Us

We are Archlet. We build an all in one, AI native sourcing platform that automates sourcing, brings structure and transparency to complex projects, and helps teams work faster and unlock more savings across all areas of spend. We value ownership, trust, and clear communication, give people the freedom to shape how things are done, and believe great products are built by teams who enjoy working together and taking responsibility.

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