Operations Manager (60-80%)

Archlet; Zürich; Hybrid; CHF 110.000 - 180.000; Vollzeit

Benefits dieser Stelle

Flexible working hours

Hybrid work model

Office in Zürich

Zusammenfassung

Archlet seeks a highly organized Operations Manager to support founders and finance leadership across finance, operations, people, and admin topics. Based in Zürich with 2–3 days in the office, you will coordinate across teams, drive structure, and own critical processes.

You will manage accounts payable across Switzerland, Spain, and the United States, assist budgeting and audits, and help optimize internal controls and automation. Fluency in English and German is required.

Qualifikationen

• Experience in fast-paced startup/scale-up or consulting environments.
• Strong organizational skills with attention to detail.
• Comfortable with Excel and PowerPoint for reporting and planning.
• Hands-on with AI tools and process automation.
• Clear communication in English and German; discreet handling of sensitive data.

Aufgaben

• Structure priorities, prepare materials, and track follow-ups.
• Coordinate internal communications and leadership updates.
• Own accounts payable across 3 entities and drive automation.
• Support controlling, variance analysis, and data integrity.
• Assist accounts receivable and customer onboarding tasks.
• Run annual budget cycle and support year-end audit.
• Plan team weeks, offsites, and internal events.
• Support recruiting and calendars, ensuring a positive candidate experience.
• Assist people ops and office operations to keep daily flow smooth.

Kenntnisse

Excel

PowerPoint

Organizational skills

LLMs (Claude/OpenAI)

English language

German language

Finance administration

Tools

ERP knowledge

Jobbeschreibung

We are looking for a highly organized and proactiv e Operations Manager to support the founders and our finance leadership across finance, operations, people, and admin topics. You enjoy creating structure, coordinating across teams, and working on a mix of topics. You are also comfortable handling administrative tasks and like working behind the scenes to make teams, processes, and initiatives run smoothly. This role is based in Zürich (at Archlet HQ, Hardturmstrasse 132, 8005 Zürich). Working hours are flexible, and we would like you to be in the office2-3 days per week.

Your mission

• Help structure priorities, prepare materials, and keep follow ups and next steps on track
• Support internal communication, leadership updates, and selected investor related coordination
• Own the accounts payable process across our 3 entities (Switzerland, Spain, United States), including credit card reconciliations, and drive further automation where possible
• Support internal controlling, including variance analysis, cost control, and data integrity
• Support the accounts receivable process, including customer onboarding and other pre-invoice tasks
• Help run the annual budget cycle and keep teams aligned throughout it
• Support the year-end financial audit with our external auditors
• Plan and organize team weeks, offsites, and internal events
• Support recruiting by coordinating job postings, interviews, managing calendars, and ensuring a great candidate experience
• Support people operations such as feedback cycles, surveys, on- & offboardings, and internal process improvements
• Keep the office running day to day - from tidiness and restocking supplies and snacks to handling incoming mail

About you

• First experience in a fast-paced environment such as a startup, scale-up, or consulting
• Diligent, structured, and detail-oriented, with strong organizational skills
• Confident working with Excel and PowerPoint
• Hands-on experience with LLMs (Claude, OpenAI)
• Proactive and reliable, and ready to take ownership
• Comfortable with shifting priorities and a degree of ambiguity
• Clear, professional communicator in English and German, written and spoken
• Discreet and trustworthy with sensitive information
• Analytical mindset with a genuine interest in process optimization, internal controls, and automation
• Curious about how SaaS companies work and scale
• Work closely with the founders and leadership team in a in a fast growing SaaS company with its headquarters in Switzerland and teams in Spain and the US
• Broad exposure to operations, finance and people topics in a B2B SaaS scale up
• A trusted role with real responsibility and room to grow
• An international team that values ownership, clarity, and collaboration
• Competitive compensation and flexible working setup

About us

We are Archlet. We build an all in one, AI native sourcing platform that automates sourcing, brings structure and transparency to complex projects, and helps teams work faster and unlock more savings across all areas of spend. We value ownership, trust, and clear communication, give people the freedom to shape how things are done, and believe great products are built by teams who enjoy working together and taking responsibility.