Executive Assistant

Commodity Supplies AG; Zürich; Vor Ort; CHF 85.000 - 120.000; Vollzeit

Zusammenfassung

Commodity Supplies AG in Switzerland seeks an Executive Assistant to support C-level leaders, manage calendars, communications, and day-to-day priorities while contributing to office management and event coordination.

The role is onsite at our Zurich and Wollerau offices, requiring strong organization, English and German proficiency, and discretion. You will coordinate meetings, prepare agendas, handle travel, and maintain records.

Qualifikationen

• Minimum 5 years in Personal or Executive Assistant roles
• Strong organizational and multitasking abilities
• Fluent English and German communication
• Discretion and trustworthy handling of sensitive information
• Proficiency with MS Office suite
• Excellent time management and problem-solving skills

Aufgaben

• Manage and coordinate calendars for C-level executives, including scheduling meetings, appointments, and travel arrangements
• Serve as the first point of contact for internal and external communications on behalf of leadership
• Organize executive-level meetings, prepare agendas, and take meeting minutes when needed
• Maintain clear records and documentation for executive schedules and company matters
• Anticipate executive needs and proactively address administrative issues
• Oversee general office management tasks, including supplies, facilities, and vendor coordination
• Organize internal and external events, such as team offsites, leadership workshops, and client meetings

Kenntnisse

Organizational skills

Multitasking

English & German communication

MS Office

Discretion

Time management

Problem-solving

Tools

MS Office (Outlook)

MS Word

MS Excel

MS PowerPoint

Jobbeschreibung

We are seeking a dynamic and highly organized Executive Assistant to support our leadership team and help keep our operations running smoothly. In this versatile role, you’ll manage calendars, communications, and day-to-day priorities for C-level leaders, while also taking an active role in office management and event coordination.

This role requires a high level of attention to detail and the ability to prioritize effectively in a dynamic environment. The role is onsite: 5 days a week, distributed between our Wollerau and Zurich office.

Key Responsibilities:

• Manage and coordinate calendars for C-level executives, including scheduling meetings, appointments, and travel arrangements
• Serve as the first point of contact for internal and external communications on behalf of leadership
• Organize executive-level meetings, prepare agendas, and take meeting minutes when needed
• Maintain clear records and documentation for executive schedules and company matters
• Anticipate executive needs and proactively address administrative issues
• Oversee general office management tasks, including supplies, facilities, and vendor coordination
• Organize internal and external events, such as team offsites, leadership workshops, and client meetings

Candidate Profile:

• Minimum 5 years of prior experience in a Personal or Executive Assistant role
• Strong organizational and multitasking skills with the ability to prioritize effectively
• Excellent verbal and written communication skills in English and German
• Discretion and trustworthiness when handling sensitive information
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) or equivalent tools
• Strong time management and problem-solving skills

Nice to have:

• Experience working with international teams or across time zones
• Background in business administration, project coordination, or customer support
• Interest or experience in the logistics, tech, or supply chain sector