Office Administrative Services Specialist

Connect44 GmbH; Bern; Hybrid; CHF 65,000 - 85,000; Full time

Job summary

Connect44 GmbH in Bern, Switzerland seeks an Office Administrative Services Specialist to oversee day-to-day office operations, facilities, and vendor management. You will provide administrative support, coordinate workplace services, and ensure a professional reception experience for visitors.

Proficiency in German and English, plus Microsoft Office skills, are required. This permanent role focuses on organized, proactive individuals who can prioritize tasks and support team operations.

Qualifications

• Vocational training or equivalent practical experience in business administration, office management, facilities management, or a related field.
• Previous experience in office administration, IFM, or workplace services is an advantage.
• Strong communication, coordination, and interpersonal skills with a service-oriented approach.
• Proactive, well-organised, detail-oriented, and able to prioritise tasks. Proficient in Microsoft Office; good German and English.

Responsibilities

• Integrated Facilities Management: manage day-to-day office operations, building services, supplies, assets and inventory.
• Administrative & workplace services: coordinate administrative support to ensure smooth operations.
• Reception & guest services: provide welcoming and professional experience for visitors.
• General administrative support: assist with meetings, events and other tasks as needed.

Skills

Communication

Coordination

Interpersonal skills

Organization

Education

Vocational training in business administration/office management

Tools

Microsoft Office

Job description

Office Administrative Services Specialist

We are looking for a determined and team-oriented person to join our team as a Office Administrative Services Specialist

Empleo: Permanent

Main Responsibilities

1. Integrated Facilities Management (IFM)
Manage day-to-day office operations, including workplace facilities, building services, office supplies, vendor management, assets, and inventory, ensuring a safe, well-organised, and efficient working environment.

2. Administrative & Workplace Services
Coordinate general administrative and employee support services to ensure smooth and efficient business operations.

3. Reception & Guest Services
Provide reception and administrative support to visitors, ensuring a professional, welcoming, and positive experience.

4. General Administrative Support
Assist with internal meetings, employee events, and other administrative activities, and carry out additional tasks as assigned by the line manager.

Requirements

• Vocational training or equivalent practical experience in business administration, office management, facilities management, or a related field.
• Previous experience in office administration, Integrated Facilities Management (IFM), or workplace services is an advantage.
• Strong communication, coordination, and interpersonal skills, with a service-oriented and collaborative approach.
• Proactive, well-organised, and detail-oriented, with the ability to work independently and prioritise tasks effectively.
• Proficiency in Microsoft Office applications.
• Good command of German and English; additional languages are an advantage.