Office Administrative Services Specialist

Connect44 Sarl; Bern; Hybrid; CHF 65,000 - 85,000; Full time

Job summary

Connect44 Sarl is seeking a detail‑oriented Office Administrative Services Specialist to join a team‑oriented environment in Bern. You will manage day‑to‑day office operations, coordinate administrative and workplace services, and provide reception support to create a professional, welcoming experience for visitors.

The role emphasizes proactive organization, strong communication, and the ability to work independently, with responsibilities across facilities management, vendor coordination, and

Qualifications

• Vocational training or equivalent practical experience in business administration or office management.
• Experience in office administration, IFM, or workplace services is advantageous.
• Strong communication and interpersonal skills with a collaborative approach.
• Proactive, well-organised and detail oriented, able to work independently.
• Proficiency in Microsoft Office applications.
• Good command of German and English; additional languages are a plus.

Responsibilities

• Integrated Facilities Management (IFM): manage day-to-day office operations including facilities, services, supplies, vendors and assets to keep a safe, efficient workplace.
• Administrative & Workplace Services: coordinate general admin and employee support to ensure smooth operations.
• Reception & Guest Services: provide reception and admin support to visitors, ensuring a professional, welcoming experience.
• General Administrative Support: assist with internal meetings, events and other tasks as assigned by the line manager.

Skills

Communication skills

Coordination

Interpersonal skills

Education

Vocational training in business administration

Tools

Microsoft Office

Job description

Office Administrative Services Specialist

We are looking for a determined and team-oriented person to join our team as a Office Administrative Services Specialist

Main Responsibilities

1. Integrated Facilities Management (IFM)
Manage day-to-day office operations, including workplace facilities, building services, office supplies, vendor management, assets, and inventory, ensuring a safe, well-organised, and efficient working environment.

2. Administrative & Workplace Services
Coordinate general administrative and employee support services to ensure smooth and efficient business operations.

3. Reception & Guest Services
Provide reception and administrative support to visitors, ensuring a professional, welcoming, and positive experience.

4. General Administrative Support
Assist with internal meetings, employee events, and other administrative activities, and carry out additional tasks as assigned by the line manager.

Requirements

• Vocational training or equivalent practical experience in business administration, office management, facilities management, or a related field.
• Previous experience in office administration, Integrated Facilities Management (IFM), or workplace services is an advantage.
• Strong communication, coordination, and interpersonal skills, with a service-oriented and collaborative approach.
• Proactive, well-organised, and detail-oriented, with the ability to work independently and prioritise tasks effectively.
• Proficiency in Microsoft Office applications.
• Good command of German and English; additional languages are an advantage.