Office Administrative Services Specialist

Connect44 group; Bern; On-site; CHF 65,000 - 85,000; Full time

Job summary

Connect44 group is seeking a determined Office Administrative Services Specialist to join our collaborative team in Bern. You will handle integrated facilities management, procurement, and front-of-house support to ensure a well-organised, efficient workplace.

In this permanent role, you will coordinate administrative services, assist with employee events, and collaborate with the line manager to prioritise tasks. Strong German and English communication helps you succeed in a dynamic environment.

Qualifications

• Vocational training or equivalent practical experience in business administration, office management, facilities management, or a related field.
• Experience in office administration, integrated facilities management (IFM) or workplace services is advantageous.
• Strong communication and coordination skills with a service-oriented approach.

Responsibilities

• Manage day-to-day office operations including facilities, office supplies, vendor management, assets and inventory.
• Coordinate general administrative and employee support services for smooth business operations.
• Provide reception and administrative support to visitors with a professional, welcoming experience.
• Assist with internal meetings, employee events and other administrative tasks as needed by the line manager.

Skills

Office administration

Facilities management

Communication

Organization

MS Office

Education

Vocational training in business administration

Tools

MS Office

Job description

Office Administrative Services Specialist

Connect44 is a company that truly values its employees and fosters a culture of collaboration and innovation.

Position Overview

We are looking for a determined and team-oriented person to join our team as a Office Administrative Services Specialist

Available Positions: 1 position

Job type: Permanent

Job Ref. Number: OASS-B 261026

Main Responsibilities

1. Integrated Facilities Management (IFM)
Manage day-to-day office operations, including workplace facilities, building services, office supplies, vendor management, assets, and inventory, ensuring a safe, well-organised, and efficient working environment.

2. Administrative & Workplace Services
Coordinate general administrative and employee support services to ensure smooth and efficient business operations.

3. Reception & Guest Services
Provide reception and administrative support to visitors, ensuring a professional, welcoming, and positive experience.

4. General Administrative Support
Assist with internal meetings, employee events, and other administrative activities, and carry out additional tasks as assigned by the line manager.

Requirements

• Vocational training or equivalent practical experience in business administration, office management, facilities management, or a related field.
• Previous experience in office administration, Integrated Facilities Management (IFM), or workplace services is an advantage.
• Strong communication, coordination, and interpersonal skills, with a service-oriented and collaborative approach.
• Proactive, well-organised, and detail-oriented, with the ability to work independently and prioritise tasks effectively.
• Proficiency in Microsoft Office applications.
• Good command of German and English; additional languages are an advantage.