Facility Coordinator for 12 months

Michael Page (Switzerland); Genf; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Benefits dieser Stelle

Prestigious international org

Diverse role

Multicultural environment

Central Geneva location

Competitive salary

Zusammenfassung

Michael Page is seeking a Facilities & Office Manager to coordinate daily Geneva office operations, liaise with building management and external service providers, and maintain a welcoming workplace. You will oversee office services, meeting spaces, and administration, while supporting refurbishment projects and ensuring security compliance.

Fluency in English is essential, with French considered a strong asset in this international setting.

Qualifikationen

• Fluent English required; French would be considered a strong advantage.
• Experience in Facilities Management, Office Management or related roles.
• Strong organisational skills with ability to multitask.

Aufgaben

• Coordinate daily operations of the Geneva office and workplace services.
• Liaise with building management and external service providers to maintain high standards.
• Monitor facilities, meeting rooms, kitchens and common areas to stay operational and presentable.
• Support refurbishment and workplace improvement projects, coordinating logistics and communication with employees.
• Ensure compliance with security procedures and workplace regulations.
• Coordinate third-party vendors and service providers, ensuring contractual SLAs are met.
• Manage reception, mail, courier and administration tasks with accuracy.
• Coordinate meetings and events, including catering and setup.

Kenntnisse

Organisational skills

Vendor coordination

Customer service

Problem solving

Independent work

English language

French language

Tools

Microsoft Office

Jobbeschreibung

• Reception & Workplace Services
• Facilities & Vendor & Service Provider Management

About Our Client

Our client is an international company.

Job Description

Facilities & Office Management

• Coordinate the daily operations of the Geneva office and ensure workplace services run smoothly.
• Liaise with building management and external service providers to maintain high standards across the office.
• Monitor office facilities, meeting rooms, common areas and kitchen spaces to ensure they remain fully operational and presentable.
• Support office refurbishment and workplace improvement projects, coordinating logistics and communication with employees.
• Ensure compliance with security procedures and workplace regulations.

Vendor & Service Provider Management

• Coordinate third-party vendors and service providers, ensuring contractual service levels are met.
• Monitor supplier performance and resolve operational issues as required.
• Support procurement activities, including purchase order creation and expenditure tracking.

Reception, Mail, Courier & Administration

• Manage incoming and outgoing mail, courier shipments and related documentation.
• Monitor courier expenses and maintain accurate records.
• Support administrative processes and maintain facilities documentation.
• Act as a key point of contact for employees, visitors and guests.
• Manage reception-related activities, office mailboxes and general workplace requests.
• Coordinate visitor arrangements and provide a professional and welcoming office experience.

Meetings & Events

• Coordinate internal meetings, workshops, business lunches and events.
• Arrange catering, room set-up and related logistics.
• Ensure a seamless experience for participants and visitors.

The Successful Applicant

• Previous experience in Facilities Management, Office Management, Workplace Experience, Hospitality or a similar operational role.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Experience coordinating external vendors and service providers.
• Excellent customer service and stakeholder management skills.
• Hands-on, proactive and solution-oriented mindset.
• Comfortable working independently within a dynamic international environment.
• Proficiency in Microsoft Office applications.
• Fluent English required; French would be considered a strong advantage.

What's on Offer

• Opportunity to join a prestigious international organization.
• Diverse and visible role combining facilities, workplace services and office operations.
• Collaborative multicultural environment.
• Central Geneva location.
• Attractive compensation package.