Office Administrative Services Specialist IFM

Connect44; Bern; On-site; CHF 52,000 - 84,000; Full time

Job summary

Connect44 is seeking an organised professional to oversee integrated facilities management and essential administrative services in Bern. The role focuses on maintaining a safe, efficient workplace, coordinating admin tasks, and delivering welcoming reception support.

You will handle workplace services, supplier coordination, and events with a service-oriented approach, collaborating with the team to ensure smooth daily operations.

Qualifications

• Experience in office administration or workplace services is advantageous.
• Strong communication and collaborative mindset required.

Responsibilities

• Oversee day-to-day office and workplace operations including facilities, assets, and inventory.
• Coordinate administrative tasks and workplace services to support employees.
• Manage reception activities and provide professional support to visitors.
• Provide organisational support for internal meetings and events.

Skills

Office administration

Facilities management

Customer service

Communication

Organisation

Education

Vocational training in business administration

Tools

Microsoft Office

Job description

Main Responsibilities

1. Integrated Facilities Management (IFM)

• Oversee day-to-day office and workplace operations, including facilities, building services, office supplies, vendors, assets, and inventory.
• Ensure a safe, well-maintained, and efficient working environment.

2. Administrative & Workplace Services

• Coordinate general administrative tasks and workplace services to support employees and ensure smooth business operations.
• Ensure the efficient delivery of day-to-day office services and administrative processes.

3. Reception & Guest Services

• Manage reception activities and provide professional administrative support to visitors and guests.
• Ensure a welcoming, professional, and service-oriented front-of-house experience.

4. General Administrative Support

• Provide organisational and administrative support for internal meetings, employee events, and other workplace activities.
• Assist with additional tasks and projects as assigned by the line manager.

Requirements

• Vocational training or equivalent practical experience in business administration, office management, facilities management, or a related field.
• Previous experience in office administration, Integrated Facilities Management (IFM), or workplace services is an advantage.
• Excellent communication, coordination, and interpersonal skills, with a strong service-oriented and collaborative mindset.
• Proactive, well-organised, and detail-oriented, with the ability to work independently, manage multiple priorities, and meet deadlines.
• Proficiency in Microsoft Office applications.
• Good command of German and English; additional languages are considered an advantage.