Office Administrative Services Specialist

Connect44; Bern; On-site; CHF 60,000 - 90,000; Full time

Job summary

Connect44 in Bern seeks a determined Office Administrative Services Specialist to run day-to-day office operations, IFM duties, vendor management and inventory to ensure a safe, efficient workplace. You will coordinate administrative and employee support services, provide reception and guest services, and support internal meetings and events.

A vocational training or equivalent in business administration or facilities management, plus German and English proficiency and MS Office skills, rounds

Qualifications

• Formal education in business administration or related field.
• Experience in office administration or facilities management is a plus.
• Strong communication and teamwork abilities.
• Proficient in MS Office applications.
• German and English language skills required; additional languages a plus.

Responsibilities

• Integrated Facilities Management (IFM): Manage day-to-day office operations, including workplace facilities, building services, office supplies, vendor management, assets, and inventory, ensuring a safe, well-organised, and efficient working environment.

Skills

Strong communication and interpersonal

Organization and prioritization

German and English proficiency

Team oriented

Education

Vocational training in business administration or related field

Tools

Microsoft Office

Job description

Position OverviewWe are looking for a determined and team-oriented person to join our team as a Office Administrative Services Specialist

Job location: Switzerland, Bern

Available Positions: 1 position

Job type: Permanent

Job Ref. Number: OASS-B 261026

Description

Main Responsibilities

• Integrated Facilities Management (IFM) Manage day-to-day office operations, including workplace facilities, building services, office supplies, vendor management, assets, and inventory, ensuring a safe, well-organised, and efficient working environment.
• Administrative & Workplace Services Coordinate general administrative and employee support services to ensure smooth and efficient business operations.
• Reception & Guest Services Provide reception and administrative support to visitors, ensuring a professional, welcoming, and positive experience.
• General Administrative Support Assist with internal meetings, employee events, and other administrative activities, and carry out additional tasks as assigned by the line manager.

Requirements

• Vocational training or equivalent practical experience in business administration, office management, facilities management, or a related field.
• Previous experience in office administration, Integrated Facilities Management (IFM), or workplace services is an advantage.
• Strong communication, coordination, and interpersonal skills, with a service-oriented and collaborative approach.
• Proactive, well-organised, and detail-oriented, with the ability to work independently and prioritise tasks effectively.
• Proficiency in Microsoft Office applications.
• Good command of German and English; additional languages are an advantage.