Office Manager (a)

Adnovum; Zürich; Hybrid; CHF 70,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Flexible working hours

Professional development opportunities

Job summary

Adnovum seeks an experienced Office Manager for our Zurich headquarters to coordinate daily administrative tasks and support colleagues across Swiss locations. You will manage reception, travel arrangements, events, and general administration in a fast-paced, service-oriented environment.

The role emphasizes strong German and English communication, reliability, and organizational excellence. A hybrid work model and part-time options are available to fit personal needs.

Qualifications

• Several years of practical experience in an administrative or commercial role.
• Excellent organizational skills and the ability to prioritize in a dynamic environment.
• Service-oriented mindset with strong responsibility and reliability.

Responsibilities

• Managing telephone services and welcoming clients, partners, and visitors.
• Serving as the first point of contact for administrative requests from employees.
• Handling general office administration, including correspondence, ordering supplies, filing, and courier services.
• Organizing and coordinating business travel across Swiss locations.
• Planning and coordinating events for the Zurich office.
• Supporting activities related to occupational health and safety.

Skills

German language proficiency

English language proficiency

Strong organizational skills

Tools

Microsoft Office

Job description

Select how often (in days) to receive an alert:

Do you thrive in a central coordination role and enjoy keeping things running smoothly? In our Office Management team, we ensure that everything works seamlessly at our Zurich headquarters and support our colleagues with a wide range of administrative and organizational matters. If you are service-oriented, enjoy taking responsibility, and can keep an overview even in a fast-paced environment, we'd love to get to know you.

You will be responsible for the following tasks:

• Managing telephone services and welcoming clients, partners, and visitors
• Serving as the first point of contact for administrative requests from employees
• Handling general office administration, including correspondence, ordering supplies, filing, and courier services
• Organizing and coordinating business travel for employees across our Swiss locations
• Planning and coordinating events for the Zurich office
• Supporting activities related to occupational health and safety

#LI-DNI

What we're looking for

• Several years of practical experience in an administrative or commercial role
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook)
• Strong sense of responsibility combined with an accurate, reliable, and independent way of working
• Excellent organizational skills and the ability to prioritize effectively in a dynamic environment
• Service-oriented mindset and enjoyment of interacting with a wide range of stakeholders
• Excellent German (ideally mother language or C2) and very good English skills, both written and spoken
• Hands-on mentality and an open, proactive personality

Sharp minds, good vibes

We are the sharp-minded IT experts who tackle the trickiest software and security challenges. With more than 700 employees in our locations in Zurich (HQ), Bern, Lausanne, Winterthur, Bassersdorf, Budapest, Lisbon, Singapore, and Ho Chi Minh City, we make the digital business of our clients work.

As a great team, we empower each other to share, grow and succeed. The unique Adnovum spirit across locations stands for helping each other at any time, having an open door and contributing to an appreciating and trustful atmosphere. We always enjoy having a laugh, a coffee or a drink together!

Apart from our unique «one Adnovum» spirit, we offer a solution-oriented engineering culture with flat hierarchies, which gives you the opportunity to contribute with your opinions and ideas. We embrace flexible working, like the possibility to work part-time and a hybrid work model. Your continuous education and development are key to us. Therefore, we actively encourage and support individual training opportunities.

We firmly believe that diversity drives innovation and creates a vibrant and engaging workplace. We therefore encourage applications from people of all genders, all backgrounds, and all life journeys – a sentiment we express with an (a) for «all» in our job postings. At Adnovum, everyone is welcome.