Global Executive Assistant to Senior Leader

COFRA Holding; Zug; On-site; CHF 90,000 - 120,000; Full time

Job summary

COFRA Holding AG in Zug, Switzerland, seeks an Executive Assistant to support a global leader in a fast-paced, international environment. You will proactively manage scheduling, travel, meetings, and executive communications with discretion and professionalism.

The role requires 2–3 years of EA experience, a Bachelor's in Business Administration, and strong English/German language skills. Work from the office five days a week, coordinating complex priorities and cross-border engagements.

Qualifications

• Experience as an Executive Assistant, Personal Assistant or similar role (2–3 years)
• Experience supporting senior leaders in management/executive offices
• Bachelor's degree in Business Administration or related field, or equivalent experience
• Exceptional organisational and planning skills
• Strong prioritisation and time management abilities
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Strong stakeholder management and relationship-building skills
• Discretion handling confidential information
• Proactive and resourceful with the ability to work independently
• Strong digital literacy, including Microsoft Office and collaboration tools
• Flexibility and adaptability in a dynamic environment

Responsibilities

• Manage and prioritise a complex executive calendar and priorities
• Prepare, review and coordinate correspondence, presentations and reports
• Act as a key point of contact for internal and external stakeholders
• Coordinate communications and follow up on requests and actions
• Support executives with multiple priorities and commitments
• Organise and coordinate meetings, workshops and events
• Prepare agendas, materials and briefing documents
• Capture key points, actions and decisions
• Track and follow up on action items
• Coordinate domestic and international travel arrangements
• Manage itineraries, accommodation and logistics
• Resolve travel issues proactively
• Maintain confidential records and documentation
• Conduct research for reports and decision making
• Support special projects and ad hoc initiatives
• Assist with coordination of business and personal priorities
• Process expense reports and invoices
• Support budget tracking and reporting activities
• Ensure administrative records remain accurate and organised

Skills

Executive support

Stakeholder management

Prioritisation

Communication skills

Discretion

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Collaboration tools

Job description

COFRA Holding AG in Zug, Switzerland, seeks an Executive Assistant to support a global leader in a fast-paced, international environment. You will proactively manage scheduling, travel, meetings, and executive communications with discretion and professionalism.

The role requires 2–3 years of EA experience, a Bachelor's in Business Administration, and strong English/German language skills. Work from the office five days a week, coordinating complex priorities and cross-border engagements.