Global Executive Assistant - Zurich Office & Travel Lead

LFE European Asset Management Switzerland GmbH; Zürich; Vor Ort; CHF 90.000 - 130.000; Vollzeit

Zusammenfassung

Brookfield is seeking a highly proactive Executive Assistant in Zurich to support senior executives across a fast-moving professional services environment. The role demands exceptional diary management, travel coordination, expense processing and office oversight.

You'll coordinate meetings across time zones, manage onboarding for new joiners, liaise with Facilities, IT and Finance, and deliver confidential, reliable support to the wider team in a dynamic global firm.

Qualifikationen

• Minimum 5 years' experience in a similar EA/secretarial role within professional services.
• Fluent in German or French and English.
• Excellent organization and communication skills.
• Proficient with MS Outlook, Word and PowerPoint.
• Concur experience desirable but not essential.
• Proactive, independent and able to work in a team.
• High discretion and confidentiality.

Aufgaben

• Proactively manage complex diaries across multiple time zones, balancing priorities.
• Coordinate internal and external meetings, logistics, rooms, hospitality and materials.
• Oversee extensive international travel, itineraries, accommodation and visas.
• Prepare and reconcile executive expenses, process invoices and records.
• Oversee Zurich office operations, ensuring a professional environment.
• Act as a key contact for employees and visitors, handling queries.
• Liaise with Facilities, IT, Finance and vendors for smooth operations.
• Coordinate onboarding for new joiners, including tech access and desks.
• Support team planning, off-sites, events and coordination of initiatives.
• Build strong cross-office relationships with discretion and flexibility.

Kenntnisse

Diary management

Meeting coordination

Travel management

Expense processing

Office administration

Communication skills

Multitasking

Attention to detail

Confidentiality

Team player

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Concur

Jobbeschreibung

Brookfield is seeking a highly proactive Executive Assistant in Zurich to support senior executives across a fast-moving professional services environment. The role demands exceptional diary management, travel coordination, expense processing and office oversight.

You'll coordinate meetings across time zones, manage onboarding for new joiners, liaise with Facilities, IT and Finance, and deliver confidential, reliable support to the wider team in a dynamic global firm.