Executive Assistant to C‑Level | Office & Events Lead

Commodity Supplies AG; Zürich; Vor Ort; CHF 85.000 - 120.000; Vollzeit

Zusammenfassung

Commodity Supplies AG in Switzerland seeks an Executive Assistant to support C-level leaders, manage calendars, communications, and day-to-day priorities while contributing to office management and event coordination.

The role is onsite at our Zurich and Wollerau offices, requiring strong organization, English and German proficiency, and discretion. You will coordinate meetings, prepare agendas, handle travel, and maintain records.

Qualifikationen

• Minimum 5 years in Personal or Executive Assistant roles
• Strong organizational and multitasking abilities
• Fluent English and German communication
• Discretion and trustworthy handling of sensitive information
• Proficiency with MS Office suite
• Excellent time management and problem-solving skills

Aufgaben

• Manage and coordinate calendars for C-level executives, including scheduling meetings, appointments, and travel arrangements
• Serve as the first point of contact for internal and external communications on behalf of leadership
• Organize executive-level meetings, prepare agendas, and take meeting minutes when needed
• Maintain clear records and documentation for executive schedules and company matters
• Anticipate executive needs and proactively address administrative issues
• Oversee general office management tasks, including supplies, facilities, and vendor coordination
• Organize internal and external events, such as team offsites, leadership workshops, and client meetings

Kenntnisse

Organizational skills

Multitasking

English & German communication

MS Office

Discretion

Time management

Problem-solving

Tools

MS Office (Outlook)

MS Word

MS Excel

MS PowerPoint

Jobbeschreibung

Commodity Supplies AG in Switzerland seeks an Executive Assistant to support C-level leaders, manage calendars, communications, and day-to-day priorities while contributing to office management and event coordination.

The role is onsite at our Zurich and Wollerau offices, requiring strong organization, English and German proficiency, and discretion. You will coordinate meetings, prepare agendas, handle travel, and maintain records.