Senior Executive Assistant — Discreet, Proactive Support

Swisslinx AG; Zürich; On-site; CHF 90,000 - 130,000; Full time

Job summary

Swisslinx AG is seeking an experienced Executive Assistant to provide comprehensive support to the executive leadership team in Zürich. You will manage calendars, coordinate meetings, prepare documents, and handle communications to ensure smooth operations.

We require 5+ years in an EA/PA role, strong organizational and communication skills, discretion, and proficiency in MS Office. English fluency is essential, with native speakers preferred.

Qualifications

• 5+ years’ experience as an Executive or Personal Assistant in a similar role.
• Excellent organizational and multitasking skills with strong attention to detail.
• High level of integrity, discretion, and professionalism.
• Fluent in English; native speakers preferred.
• Proficiency in MS Office and common collaboration tools (Excel, Word, Outlook).
• Proactive, hands-on attitude and ability to anticipate needs.

Responsibilities

• Provide administrative support to members of the Executive team.
• Manage calendars, schedule and coordinate meetings, and organize appointments.
• Handle correspondence, prepare documents, and manage communication flows on behalf of executives.
• Arrange and coordinate travel plans, itineraries, and expense reporting.
• Support with payment of invoices, reimbursements, and other administrative or financial tasks as required.

Skills

Organizational skills

Multitasking

Communication skills

MS Office proficiency

Tools

Excel

Word

Outlook

Job description

Swisslinx AG is seeking an experienced Executive Assistant to provide comprehensive support to the executive leadership team in Zürich. You will manage calendars, coordinate meetings, prepare documents, and handle communications to ensure smooth operations.

We require 5+ years in an EA/PA role, strong organizational and communication skills, discretion, and proficiency in MS Office. English fluency is essential, with native speakers preferred.