Global Executive Assistant (French/German) – Zurich

Brookfield; Zürich; On-site; CHF 90,000 - 120,000; Full time

Job summary

Brookfield is seeking a highly proactive Executive Assistant to support senior leaders from our Zurich office. The role requires excellent diary management, travel coordination across time zones, and professional handling of confidential information.

You will coordinate meetings, manage the Zurich office day-to-day, liaise with Facilities, IT and Finance, and ensure smooth operations while delivering high levels of discretion, organization, and teamwork.

Qualifications

• Minimum 5 years' experience in a similar professional services setting.
• Fluent in either French or German and English.
• Excellent organization and communication skills.
• Proactive and able to work independently and in a team.
• High attention to detail and prioritisation.

Responsibilities

• Proactively manage executives' diaries across global time zones and priorities.
• Coordinate meetings, logistics, rooms, hospitality and materials.
• Manage international travel including complex itineraries and visas.
• Prepare and reconcile executive expenses and invoices.
• Oversee Zurich office day-to-day operations and environment.
• Act as a key contact for employees and visitors with queries.
• Liaise with Facilities, IT, Finance and vendors for smooth operations.
• Coordinate onboarding for new joiners including tech and access.
• Support planning of team meetings, off-sites, and events.
• Build relationships across the business with discretion and flexibility.

Skills

Five years experience

Fluent in French or German

Fluent English

Organisation

Communication skills

Proactive

Prioritisation

Team player

Discretion

Tools

Concur

Microsoft Outlook

Microsoft Word

PowerPoint

Job description

Brookfield is seeking a highly proactive Executive Assistant to support senior leaders from our Zurich office. The role requires excellent diary management, travel coordination across time zones, and professional handling of confidential information.

You will coordinate meetings, manage the Zurich office day-to-day, liaise with Facilities, IT and Finance, and ensure smooth operations while delivering high levels of discretion, organization, and teamwork.