Executive Assistant

COFRA Holding; Zug; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

COFRA Holding AG in Zug, Switzerland, seeks an Executive Assistant to support a global leader in a fast-paced, international environment. You will proactively manage scheduling, travel, meetings, and executive communications with discretion and professionalism.

The role requires 2–3 years of EA experience, a Bachelor's in Business Administration, and strong English/German language skills. Work from the office five days a week, coordinating complex priorities and cross-border engagements.

Qualifikationen

• Experience as an Executive Assistant, Personal Assistant or similar role (2–3 years)
• Experience supporting senior leaders in management/executive offices
• Bachelor's degree in Business Administration or related field, or equivalent experience
• Exceptional organisational and planning skills
• Strong prioritisation and time management abilities
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Strong stakeholder management and relationship-building skills
• Discretion handling confidential information
• Proactive and resourceful with the ability to work independently
• Strong digital literacy, including Microsoft Office and collaboration tools
• Flexibility and adaptability in a dynamic environment

Aufgaben

• Manage and prioritise a complex executive calendar and priorities
• Prepare, review and coordinate correspondence, presentations and reports
• Act as a key point of contact for internal and external stakeholders
• Coordinate communications and follow up on requests and actions
• Support executives with multiple priorities and commitments
• Organise and coordinate meetings, workshops and events
• Prepare agendas, materials and briefing documents
• Capture key points, actions and decisions
• Track and follow up on action items
• Coordinate domestic and international travel arrangements
• Manage itineraries, accommodation and logistics
• Resolve travel issues proactively
• Maintain confidential records and documentation
• Conduct research for reports and decision making
• Support special projects and ad hoc initiatives
• Assist with coordination of business and personal priorities
• Process expense reports and invoices
• Support budget tracking and reporting activities
• Ensure administrative records remain accurate and organised

Kenntnisse

Executive support

Stakeholder management

Prioritisation

Communication skills

Discretion

Ausbildung

Bachelor's degree in Business Administration

Tools

Microsoft Office

Collaboration tools

Jobbeschreibung

COFRA Holding AG is a family-owned group, headquartered in Switzerland, with operations in Europe, the Americas and Asia. COFRA has a diverse portfolio of investment businesses in private equity (Bregal Investments), real estate (Redevco) and asset management (Anthos Fund & Asset Management). Businesses and investments are also held in retail, clean energy and sustainable food.

Through business, COFRA strives to be a force for good in the world, a mission that began over 180 years ago. Today, we actively direct our expertise, energy and capital into businesses and investments that we believe have the potential to create superior value.

Help us enable exceptional leadership

We are looking for a highly organised, proactive and trusted Executive Assistant to support a global leader within COFRA.

This role sits at the heart of a fast-paced international environment and plays a critical part in ensuring priorities, stakeholders and business activities are managed seamlessly. You will act as a trusted partner, helping create focus, efficiency and structure while handling sensitive matters with professionalism and discretion.

Success in this role requires excellent organisational skills, strong judgement, attention to detail and the ability to build trusted relationships with stakeholders across different cultures and functions.

About the role

As Executive Assistant, you will provide comprehensive executive support across scheduling, stakeholder management, travel coordination, meeting preparation and business administration.

You will anticipate needs, proactively solve problems and ensure the smooth coordination of both day-to-day activities and longer-term priorities. The role also includes supporting special projects and managing confidential matters with the highest level of integrity.

Executive & Administrative Support

• Manage and prioritise a complex executive calendar, including meetings, appointments and strategic priorities
• Prepare, review and coordinate correspondence, presentations, reports and other business materials
• Act as a key point of contact for internal and external stakeholders
• Manage communications and ensure timely follow-up on requests and actions
• Support the executive in balancing multiple priorities and commitments

Meeting & Event Coordination

• Organise and coordinate meetings, workshops and events
• Prepare agendas, materials and briefing documents
• Capture key discussion points, actions and decisions where required
• Track and follow up on agreed action items

Travel & Logistics

• Coordinate domestic and international travel arrangements
• Manage itineraries, accommodation, transportation and related logistics
• Anticipate travel requirements and resolve issues proactively

Business & Project Support

• Maintain confidential records, files and documentation
• Conduct research and compile information for reports, presentations and decision making
• Support special projects and ad hoc initiatives
• Assist with the coordination of business and personal priorities where appropriate
• Process expense reports and invoices
• Support budget tracking and reporting activities
• Ensure administrative records remain accurate and organised

What you bring

• 2-3 years of experience as an Executive Assistant, Personal Assistant or in a comparable executive support role
• Experience supporting senior leaders within a management, executive office or professional services environment
• Bachelor's degree in Business Administration or a related field, or an equivalent combination of education and relevant experience
• Exceptional organisational and planning skills
• Strong prioritisation and time management capabilities
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Strong stakeholder management and relationship-building skills
• Sound judgement and problem-solving ability
• Professionalism, integrity and discretion when handling confidential information
• Proactive and resourceful approach with the ability to work independently
• Strong digital literacy, including Microsoft Office and collaboration tools
• Flexibility and adaptability in a dynamic environment

Languages

• Fluent in English and German, both written and spoken
• Dutch or additional European languages would be considered an advantage

Location & Working Arrangement

Please note: This role is based in Zug, Switzerland and requires close in-person collaboration with senior leadership and key stakeholders. As such, the expectation is to work from the office five days per week.

What we offer you in return

This is an opportunity to work closely with a senior global leader in a highly international and entrepreneurial environment. You will become a trusted partner within an organisation that values collaboration, integrity, professionalism and long-term thinking.

At COFRA, you will work alongside dedicated colleagues, gain exposure to a wide range of stakeholders and contribute directly to enabling leadership effectiveness across the organisation.

We recognise that no candidate will bring experience across every aspect of this role from day one. If you are excited about the opportunity, have a strong foundation in executive support and are eager to learn, we encourage you to apply. We value curiosity, adaptability and a proactive mindset, and we are committed to supporting your continued development and success in the role.

COFRA is an Equal Opportunity Employer and does not discriminate on the basis of age, race, colour, sex, sexual orientation, gender identity, religion, national origin or disability. None of this gets in the way of hiring and retaining the best people.