Executive Assistant to Global Leader – Zug

COFRA Holding AG; Zug; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

COFRA Holding AG in Zug, Switzerland, seeks a highly organised Executive Assistant to support a global leader. You will manage calendars, coordinate travel, prepare briefs and oversee confidential matters with discretion.

The role requires 2-3 years in executive support, a Bachelor's in Business Administration or equivalent, excellent communication, teamwork across cultures, and proficiency with Microsoft Office.

Qualifikationen

• 2–3 years of experience as an Executive Assistant, Personal Assistant or in a comparable executive support role.
• Experience supporting senior leaders within a management, executive office or professional services environment.
• Bachelor's degree in Business Administration or a related field, or an equivalent combination of education and relevant experience.
• Excellent organisational and planning skills.
• Strong prioritisation and time management capabilities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Strong stakeholder management and relationship-building skills.
• Sound judgement and problem-solving ability.
• Professionalism, integrity and discretion when handling confidential information.
• Proactive and resourceful approach with the ability to work independently.
• Strong digital literacy, including Microsoft Office and collaboration tools
• Flexibility and adaptability in a dynamic environment

Aufgaben

• Manage and prioritise a complex executive calendar, including meetings, appointments and strategic priorities.
• Prepare, review and coordinate correspondence, presentations, reports and other business materials.
• Act as a key point of contact for internal and external stakeholders.
• Manage communications and ensure timely follow-up on requests and actions.
• Support the executive in balancing multiple priorities and commitments.
• Organise and coordinate meetings, workshops and events.
• Prepare agendas, materials and briefing documents.
• Capture key discussion points, actions and decisions where required.
• Track and follow up on agreed action items.
• Coordinate domestic and international travel arrangements.
• Manage itineraries, accommodation, transportation and related logistics.
• Anticipate travel requirements and resolve issues proactively.
• Maintain confidential records, files and documentation.
• Conduct research and compile information for reports, presentations and decision making.
• Support special projects and ad hoc initiatives.
• Assist with the coordination of business and personal priorities where appropriate.
• Process expense reports and invoices.
• Support budget tracking and reporting activities.
• Ensure administrative records remain accurate and organised

Kenntnisse

Executive support

Stakeholder management

Communication

Time management

Discretion

Ausbildung

Bachelor's degree in Business Administration

Tools

Microsoft Office

Collaboration tools

Jobbeschreibung

COFRA Holding AG in Zug, Switzerland, seeks a highly organised Executive Assistant to support a global leader. You will manage calendars, coordinate travel, prepare briefs and oversee confidential matters with discretion.

The role requires 2-3 years in executive support, a Bachelor's in Business Administration or equivalent, excellent communication, teamwork across cultures, and proficiency with Microsoft Office.