Geneva EA/PA & Office Manager — Trusted, Discreet

Beyond Potentials; Genf; On-site; CHF 110,000 - 170,000; Full time

Job summary

Beyond Potentials is seeking an experienced Executive Assistant, Personal Assistant and Office Manager for its Geneva based family office. You will support senior executives, manage complex calendars across multiple time zones, coordinate internal and external meetings and handle confidential information with discretion.

You will also organize domestic and international travel, oversee office operations, and contribute to family office administration and project coordination.

Qualifications

• Proven experience as EA/PA or Office Manager, preferably in a family office or ultra‑high-net‑worth environment.
• Ability to manage confidential information with discretion and integrity.
• Strong calendar management, travel planning and multi‑time‑zone coordination required.

Responsibilities

• Provide high‑level administrative and personal support to senior executives of the family office.
• Back up family members Personal Assistants as needed and manage calendars across time zones.
• Coordinate internal/external meetings, prepare materials and follow up on actions.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Discretion

Multitasking

Team collaboration

MS Office 365

SharePoint

Outlook

Tools

SharePoint

MS Office 365

Outlook

Job description

Beyond Potentials is seeking an experienced Executive Assistant, Personal Assistant and Office Manager for its Geneva based family office. You will support senior executives, manage complex calendars across multiple time zones, coordinate internal and external meetings and handle confidential information with discretion.

You will also organize domestic and international travel, oversee office operations, and contribute to family office administration and project coordination.