Executive Assistant & Office & Events Coordinator – Geneva

Sotheby's International

Genf

Hybrid

CHF 90,000 - 140,000

Full time

31 hours ago

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Job summary

Sotheby’s International in Geneva seeks an Executive Assistant & Office Coordinator to support the Managing Director Switzerland and oversee office operations. This role acts as a central point for coordination across the Geneva office, enhancing the employee and visitor experience and ensuring seamless events and activities.

The ideal candidate brings hands-on organization, proactive problem solving and a client-focused mindset in a fast-paced luxury environment.

Qualifications

Bachelor's degree or equivalent in Business Administration, Hospitality, Office Management or related discipline.
3 to 5 years of experience in office coordination, executive support, hospitality or event coordination.
Experience in an international, client-focused or service-oriented environment.

Responsibilities

Manage office operations, administrative processes and experience initiatives in Geneva.
Coordinate internal communications, town halls, meetings and events.
Provide executive and administrative support to the Managing Director Switzerland.
Organise travel arrangements, itineraries and expenses for senior staff and visitors.
Coordinate invoices and office-related purchases using SAP, Concur and other tools.
Support cross-functional teams to ensure a smooth and professional Geneva office environment.