Global Executive Assistant & Office Ops Lead

Michael Page International; Genf; On-site; CHF 90,000 - 150,000; Full time

Benefits offered by this job

Free parking

Meal allowance / lunch provided

Job summary

Michael Page International is seeking an Experienced Executive Assistant and Office Manager to support senior leadership at our Geneva office. The role combines high-level administrative duties with office management in a dynamic, international environment.

The successful candidate will be highly organized, proactive, hands-on, and fluent in English and French, with responsibilities spanning calendar management, travel coordination, onboarding, and stakeholder liaison.

Qualifications

• Experience supporting C-level executives in international environments.
• Highly organized, proactive and hands-on.
• Fluent in English and French.

Responsibilities

• Provide proactive administrative support to senior leadership and stakeholders.
• Manage complex calendars, meetings, conference calls, and executive schedules.
• Coordinate international travel arrangements (flights, accommodation, visas, itineraries).
• Prepare presentations, reports, and expense claims.
• Liaise with board members and communicate with internal and external stakeholders.
• Organize meetings, events, and follow-up actions across departments.
• Oversee day-to-day Geneva office operations.
• Manage office suppliers, facilities, equipment, inventories, and admin processes.
• Coordinate onboarding activities and act as a point of contact for office matters.
• Support accounting and operational processes while driving efficiency.

Skills

Executive support

Calendar management

Travel coordination

Fluent English and French

Office management

Job description

Michael Page International is seeking an Experienced Executive Assistant and Office Manager to support senior leadership at our Geneva office. The role combines high-level administrative duties with office management in a dynamic, international environment.

The successful candidate will be highly organized, proactive, hands-on, and fluent in English and French, with responsibilities spanning calendar management, travel coordination, onboarding, and stakeholder liaison.