Geneva-Based Executive Assistant & Office Coordinator

Cultural Signal; Genf; Hybrid; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

Sotheby’s Switzerland in Geneva seeks an Executive Assistant and Office Coordinator to streamline daily operations, coordinate events and support the Managing Director. The role partners with HR, finance and cross‑functional teams to deliver a polished office experience for employees and clients.

The ideal candidate brings 3–5 years in office coordination or executive support, fluency in English and French, and comfort with SAP/Concur and office tech.

Qualifikationen

• Bachelor's degree or equivalent in a related field.
• 3–5 years of experience in office coordination, executive support, hospitality or event coordination.
• Experience in an international, client‑focused environment.
• Proficiency in Microsoft Office; SAP/Concur experience is a plus.
• Fluent in English and French; German is a plus.

Aufgaben

• Coordinate office operations, administration and experience across the Geneva office.
• Manage travel arrangements, calendars and meeting logistics for executives.
• Oversee invoices, budgets and vendor relationships using SAP/Concur and other systems.
• Plan and coordinate auctions, exhibitions and client events during Geneva Luxury Week.
• Provide executive support to the Managing Director Switzerland and internal stakeholders.

Kenntnisse

Office coordination

Executive support

Event coordination

Travel coordination

Internal communications

Ausbildung

Bachelor's degree

Tools

Microsoft Office

SAP

Concur

Jobbeschreibung

Sotheby’s Switzerland in Geneva seeks an Executive Assistant and Office Coordinator to streamline daily operations, coordinate events and support the Managing Director. The role partners with HR, finance and cross‑functional teams to deliver a polished office experience for employees and clients.

The ideal candidate brings 3–5 years in office coordination or executive support, fluency in English and French, and comfort with SAP/Concur and office tech.