Executive Assistant and Office Manager

Michael Page International; Genf; On-site; CHF 90,000 - 150,000; Full time

Benefits offered by this job

Free parking

Meal allowance / lunch provided

Job summary

Michael Page International is seeking an Experienced Executive Assistant and Office Manager to support senior leadership at our Geneva office. The role combines high-level administrative duties with office management in a dynamic, international environment.

The successful candidate will be highly organized, proactive, hands-on, and fluent in English and French, with responsibilities spanning calendar management, travel coordination, onboarding, and stakeholder liaison.

Qualifications

• Experience supporting C-level executives in international environments.
• Highly organized, proactive and hands-on.
• Fluent in English and French.

Responsibilities

• Provide proactive administrative support to senior leadership and stakeholders.
• Manage complex calendars, meetings, conference calls, and executive schedules.
• Coordinate international travel arrangements (flights, accommodation, visas, itineraries).
• Prepare presentations, reports, and expense claims.
• Liaise with board members and communicate with internal and external stakeholders.
• Organize meetings, events, and follow-up actions across departments.
• Oversee day-to-day Geneva office operations.
• Manage office suppliers, facilities, equipment, inventories, and admin processes.
• Coordinate onboarding activities and act as a point of contact for office matters.
• Support accounting and operational processes while driving efficiency.

Skills

Executive support

Calendar management

Travel coordination

Fluent English and French

Office management

Job description

• Senior leadership exposure
• Varied responsibilities

About Our Client

International Corporate Environment

Job Description

• Provide proactive administrative support to senior leadership and key stakeholders.
• Manage complex calendars, meetings, conference calls, and executive schedules.
• Coordinate international travel arrangements, including flights, accommodation, visas, and itineraries.
• Prepare presentations, reports, and expense claims.
• Liaise with board members and maintain effective communication with internal and external stakeholders.
• Organize meetings, events, and follow-up actions across different departments.
• Oversee the day-to-day operations of the Geneva office and ensure a smooth working environment.
• Manage office suppliers, facilities, equipment, inventories, and administrative processes.
• Coordinate onboarding activities and act as a point of contact for office-related matters.
• Support accounting and operational processes while driving efficiency across office functions.

The Successful Applicant

Experienced Executive Assistant and Office Manager with a proven track record supporting C-level executives within international environments. Highly organized, proactive, hands‑on, and fluent in both English and French.

What's on Offer

• One-month assignment with immediate start
• Dynamic and international work environment
• Varied role combining Executive Assistance and Office Management
• Exposure to senior leadership and strategic stakeholders
• Free parking
• Meal allowance / lunch provided