Front Office & Admin Lead | Flexible Hours in Basel

Viking River Cruises AG; Basel; Vor Ort; CHF 55.000 - 75.000; Vollzeit

Benefits dieser Stelle

Modern workspace

Flexible working hours

Basel work location

Zusammenfassung

Viking River Cruises AG in Basel is seeking a Reception & Office Administrator to ensure a smooth, friendly Front Office experience for international visitors and partners. You will support the Senior HR Manager and manage public spaces, mail flow, and meeting logistics.

Requirements include at least 2 years in a similar role, fluency in English and German, strong MS Office skills, and a service-oriented mindset. Immediate start and permanent contract in Basel.

Qualifikationen

• Min. 2 years professional experience in same or similar position.
• International experience / experience on a ship is an asset.
• Fluency in English and German (written and verbal).
• Very good computer knowledge (MS Office), administrative experience.
• Ability to work independently, service-oriented and guest-focused.
• Very good organizational and communication skills.
• Positive personality, organized, neat appearance, team player.

Aufgaben

• Supervision of the entire front office area.
• Greet and welcome international visitors at the front desk and direct to the appropriate person.
• Answer, screen and forward incoming phone calls.
• Receive, sort and forward daily mail; prepare outgoing mail daily.
• Order office supplies and manage stock for the entire office.
• Organize meeting rooms and support with F&B for meetings.
• Manage deliveries and external craftsman; provide HR administrative support.
• Perform clerical duties for Executive Management; ensure tidiness of public areas.
• Ensure break rooms are stocked and organized; arrange travel with preferred partner.

Kenntnisse

Fluent English

Fluent German

Customer service

Microsoft Office

Administrative experience

Organizational skills

Communication skills

Team player

Ausbildung

Hotel/Tourism education preferred

Tools

MS Office

Jobbeschreibung

Viking River Cruises AG in Basel is seeking a Reception & Office Administrator to ensure a smooth, friendly Front Office experience for international visitors and partners. You will support the Senior HR Manager and manage public spaces, mail flow, and meeting logistics.

Requirements include at least 2 years in a similar role, fluency in English and German, strong MS Office skills, and a service-oriented mindset. Immediate start and permanent contract in Basel.