Executive Assistant to CEO Real Estate (w/m/d)

Andermatt Swiss Alps AG; Andermatt; Hybrid; CHF 90.000 - 130.000; Vollzeit

Zusammenfassung

Andermatt Swiss Alps AG in Switzerland seeks an experienced Executive Assistant to proactively manage the CEO’s calendar, coordinate meetings and travel, and prepare presentations and reports. You will attend key meetings, document decisions, ensure follow-up on actions, and coordinate the Real Estate leadership rhythm and governance processes.

As a central point of contact between the CEO, management, Board and external partners, you will support cross‑functional projects with discretion and

Qualifikationen

• Completed commercial apprenticeship with further education in Executive Assistance or equivalent with solid, relevant professional experience.
• Several years of experience as an Executive Assistant or in a comparable senior support role; experience supporting C-level executives is an advantage.
• Excellent written and spoken German and English (Level C1/C2).

Aufgaben

• Proactively manage the CEO's calendar, meetings, travel arrangements and priorities.
• Coordinate and prioritise incoming requests, information and communication.
• Prepare and coordinate presentations, reports, briefings, decision papers and correspondence.
• Attend key meetings, document decisions and ensure consistent follow-up on actions, responsibilities and deadlines.
• Coordinate the management rhythm of the Real Estate organisation, including leadership meetings, reporting cycles and governance.
• Act as a central point of contact between the CEO, management, Board members and internal and external stakeholders.
• Support selected business initiatives, research and cross-functional projects.
• Handle expenses, invoices and other administrative matters.
• Take ownership of short-notice and time-sensitive topics with a pragmatic and solution-oriented approach.
• Handle confidential information and sensitive matters with the highest level of discretion.

Kenntnisse

Calendar management

Executive support

German fluency

English fluency

MS Office

Communication skills

Organisational skills

Discretion

Stakeholder management

Ausbildung

Commercial apprenticeship

Tools

Outlook

PowerPoint

Word

Excel

Jobbeschreibung

• Proactively manage the CEO's calendar, meetings, travel arrangements and priorities
• Coordinate and prioritise incoming requests, information and communication
• Prepare and coordinate presentations, reports, briefings, decision papers and correspondence
• Attend key meetings, document decisions and ensure consistent follow-up on actions, responsibilities and deadlines
• Coordinate the management rhythm of the Real Estate organisation, including leadership meetings, reporting cycles and governance
• Act as a central point of contact between the CEO, management, Board members and internal and external stakeholders
• Support selected business initiatives, research and cross-functional projects
• Handle expenses, invoices and other administrative matters
• Take ownership of short-notice and time-sensitive topics with a pragmatic and solution-oriented approach
• Handle confidential information and sensitive matters with the highest level of discretion

What you bring in

• Completed commercial apprentiship with further education in Executive Assistance or an equilvalent qualification with solid, relevant professional experience
• Several years of experience as an Executive Assistant, Personal Assistant or in a comparable senior support role; experience supporting C-level executives is an advantage
• Excellent written and spoken German and English (Level C1/C2)
• Outstanding organisational skills and the ability to manage multiple priorities effectively
• Professional presence and excellent communication skills with a wide range of stakeholders
• Strong business acumen, sound judgement and a good sense of priorities
• Proactive, pragmatic and solution-oriented mindset with strong follow-through
• High level of discretion, integrity and sense of responsibility
• Excellent MS-Office skills, particularly Outlook, PowerPoint, Word and Excel
• Flexible, adaptable and comfortable quickly getting to grips with new topics and challenging situations
• Work location: Primarily based in Andermatt, with the flexibility to work from home on average ca. 1-2 days per week. Flexibility to be on site in Andermatt whenever required by the CEO, the team or business priorities is expected.