Executive Assistant to CEO - Global Health NGO (Geneva)

Cagi; Genf; Vor Ort; CHF 110.000 - 170.000; Vollzeit

Benefits dieser Stelle

Geneva location

International travel

Mission-driven organisation

Zusammenfassung

UICC, based in Geneva, seeks an Executive Assistant to the CEO to provide high-level administrative support to the CEO and leadership team. You will coordinate complex calendars, prepare background materials for meetings, manage travel, and support cross-functional project delivery with internal teams and external stakeholders.

The role requires 4–5 years of international NGO experience, superb organisation, and fluency in English and French.

Qualifikationen

• Advanced studies and 4-5 years professional experience, ideally in an international organisation or NGO.
• Experience and proficiency in administrative procedures, managing files and records.

Aufgaben

• Supporting the CEO in the execution of his duties.
• Managing the CEO and Deputy CEO's agenda, ensuring that all meetings are arranged with third parties effectively.
• Ensuring that the CEO has all the necessary background information to be effective in his meetings.
• Researching certain topics on behalf of the CEO.
• Managing the logistics for all travel of the CEO and of the Leadership team.
• Supporting the Leadership Team in the planning, coordination and follow-up of their joint activities.
• Optimising and planning the travel schedules for the CEO and enable remote decision-making.
• Organising follow-up actions from various CEO and Board meetings, conference calls and business trips in collaboration with the Leadership team.
• Drafting replies to e-mails and other communications on behalf of the CEO.
• Taking responsibility for specific projects to support the CEO and Deputy CEO in the delivery of their work.
• Providing administrative support to UICC’s Board of Directors, including the logistical organisation of the Board meetings both virtually and in different international locations
• Coordinating Board meeting and General Assembly preparations
• Acting as the first point of contact for all communications and managing the relationship between the Board and UICC staff
• Management of UICC’s Board SharePoint platform

Kenntnisse

Fluent English & French

Excellent communication

Interpersonal skills

Time management

Ausbildung

Advanced studies

Tools

Outlook

Microsoft Word

PowerPoint

Excel

SharePoint

Jobbeschreibung

UICC, based in Geneva, seeks an Executive Assistant to the CEO to provide high-level administrative support to the CEO and leadership team. You will coordinate complex calendars, prepare background materials for meetings, manage travel, and support cross-functional project delivery with internal teams and external stakeholders.

The role requires 4–5 years of international NGO experience, superb organisation, and fluency in English and French.