Executive Assistant to MD (12-Month Fixed-Term Contract)

Michael Page (Switzerland); Genf; On-site; CHF 90,000 - 130,000; Full time

Benefits offered by this job

12-month contract

Competitive compensation and benefits

Geneva-based office

Job summary

Michael Page International (Switzerland) SA is seeking an experienced Executive Assistant to the CEO for a Geneva-based SME. The role focuses on managing the CEO's day-to-day activities, coordinating complex schedules, arranging international travel, and delivering high-level administrative support.

You will act as a trusted business partner, liaising with internal and external stakeholders, preparing materials, and supporting leadership meetings while handling confidential information with

Qualifications

• Bachelor's degree or equivalent
• Minimum 5 years of experience as an Executive Assistant or similar senior admin role
• Proven experience supporting C-level executives
• Fluent English and French; additional languages are a plus

Responsibilities

• Manage the CEO's day-to-day activities and complex calendar
• Coordinate domestic and international travel, itineraries, and logistics
• Prepare meeting materials, presentations, and correspondence for the CEO
• Act as a primary point of contact between the CEO and stakeholders
• Coordinate leadership meetings, committees, and board activities
• Draft and proofread professional communications in English and French
• Follow up on action items and ensure timely delivery
• Handle confidential information with discretion
• Support project coordination and office management as needed

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

Multitasking

Education

Bachelor's degree

Commercial diploma

Tools

Microsoft Office

Job description

• Ensure the smooth and efficient management of the CEO's day-to-day activities


• Coordinate complex schedules and facilitate communication

About Our Client

Our client is a SME based in the heart of Geneva.

Job Description

As Executive Assistant to the CEO, you will play a pivotal role in ensuring the smooth and efficient management of the CEO's day-to-day activities. Acting as a trusted business partner, you will coordinate complex schedules, facilitate communication with internal and external stakeholders, and provide high-level administrative and organizational support. This position requires excellent judgment, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities

• Manage the CEO's complex calendar, scheduling meetings and coordinating priorities.


• Organize domestic and international travel arrangements, including itineraries, accommodation, visas, and logistics.


• Prepare meeting materials, presentations, reports, and correspondence on behalf of the CEO.


• Act as a key point of contact between the CEO and internal and external stakeholders.


• Coordinate leadership meetings, executive committees, and board-related activities.


• Draft, proofread, and manage professional communications in English and French.


• Follow up on action items and ensure timely execution of agreed deliverables.


• Handle confidential information with the highest level of discretion and professionalism.


• Support project coordination and contribute to special business initiatives as required.


• Assist with office management and administrative matters when needed.

The Successful Applicant

Profile

• Previous experience as an Executive Assistant supporting a CEO, Managing Director, or senior executive.


• Experience within an SME, entrepreneurial, or fast-paced environment is highly desirable.


• Excellent organizational and prioritization skills with strong attention to detail.


• Ability to anticipate needs, solve problems proactively, and work independently.


• Strong communication and interpersonal skills.


• Highly trustworthy and comfortable handling sensitive and confidential information.


• Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams).


• Fluent English and French are required; additional languages are an asset.

Qualifications

• Bachelor's degree, commercial diploma, or equivalent qualification.


• Minimum 5 years of experience in an Executive Assistant, Personal Assistant, or similar senior administrative role.


• Proven experience supporting C-level executives.

What's on Offer

• Opportunity to work closely with an experienced CEO and gain broad business exposure.


• Varied and visible role within an international SME environment.


• Centrally located offices in Geneva.


• Collaborative and professional working atmosphere.


• Fixed-term contract of 12 months with competitive compensation and benefits.