Executive Assistant to the CEO

Cagi; Genf; Vor Ort; CHF 110.000 - 170.000; Vollzeit

Benefits dieser Stelle

Geneva location

International travel

Mission-driven organisation

Zusammenfassung

UICC, based in Geneva, seeks an Executive Assistant to the CEO to provide high-level administrative support to the CEO and leadership team. You will coordinate complex calendars, prepare background materials for meetings, manage travel, and support cross-functional project delivery with internal teams and external stakeholders.

The role requires 4–5 years of international NGO experience, superb organisation, and fluency in English and French.

Qualifikationen

• Advanced studies and 4-5 years professional experience, ideally in an international organisation or NGO.
• Experience and proficiency in administrative procedures, managing files and records.

Aufgaben

• Supporting the CEO in the execution of his duties.
• Managing the CEO and Deputy CEO's agenda, ensuring that all meetings are arranged with third parties effectively.
• Ensuring that the CEO has all the necessary background information to be effective in his meetings.
• Researching certain topics on behalf of the CEO.
• Managing the logistics for all travel of the CEO and of the Leadership team.
• Supporting the Leadership Team in the planning, coordination and follow-up of their joint activities.
• Optimising and planning the travel schedules for the CEO and enable remote decision-making.
• Organising follow-up actions from various CEO and Board meetings, conference calls and business trips in collaboration with the Leadership team.
• Drafting replies to e-mails and other communications on behalf of the CEO.
• Taking responsibility for specific projects to support the CEO and Deputy CEO in the delivery of their work.
• Providing administrative support to UICC’s Board of Directors, including the logistical organisation of the Board meetings both virtually and in different international locations
• Coordinating Board meeting and General Assembly preparations
• Acting as the first point of contact for all communications and managing the relationship between the Board and UICC staff
• Management of UICC’s Board SharePoint platform

Kenntnisse

Fluent English & French

Excellent communication

Interpersonal skills

Time management

Ausbildung

Advanced studies

Tools

Outlook

Microsoft Word

PowerPoint

Excel

SharePoint

Jobbeschreibung

Job title: Executive Assistant to the CEO

Reports to: Deputy CEO, Chief Business Operations

Type of contract: Permanent position at 100%

Availability: As soon as possible

About UICC

The Union for International Cancer Control (UICC) is the largest global membership organisation dedicated to taking action against cancer. Founded in 1933 and based in Geneva, UICC has over 1,100 member organisations in 172 countries and territories. UICC’s mission is to both unite and support the cancer community in its efforts to reduce the global cancer burden, promote greater equity and ensure that cancer control remains a priority on the global health and development agenda.

UICC has consultative status with the United Nations Economic and Social Council (ECOSOC) and has official relations with the World Health Organization (WHO) and partnerships with the International Agency for Research on Cancer (IARC), the International Atomic Energy Agency (IAEA) and the United Nations Office on Drugs and Crime (UNODC). UICC is committed to working in partnership, and engages over 58 partners, including associations, companies and foundations, to amplify and extend its collective impact.

UICC is a founding member of the NCD Alliance, the McCabe Centre for Law & Cancer, the International Cancer Control Partnership (ICCP) and established the City Cancer Challenge Foundation in January 2019 and the Access to Oncology Medicines (ATOM) Coalition in May 2022.

Summary of the position

The Executive Assistant will provide high-level administrative support to the CEO and the leadership team to successfully conduct the day-to-day management and delivery of all activities. S/he will also work with other UICC teams, UICC Board members and external stakeholders to support the successful achievement of the organisational objectives by helping the CEO specifically organise and manage his workload and time effectively.

Main responsibilities

Duties and responsibilities of the Executive Assistant include but are not necessarily limited to:

• Supporting the CEO in the execution of his duties
• Managing the CEO and Deputy CEO's agenda, ensuring that all meetings are arranged with third parties effectively
• Ensuring that the CEO has all the necessary background information to be effective in his meetings
• Researching certain topics on behalf of the CEO
• Managing the logistics for all travel of the CEO and of the Leadership team
• Supporting the Leadership Team in the planning, coordination and follow-up of their joint activities
• Optimising and planning the travel schedules for the CEO and enable remote decision-making
• Organising follow-up actions from various CEO and Board meetings, conference calls and business trips in collaboration with the Leadership team
• Drafting replies to e-mails and other communications on behalf of the CEO
• Taking responsibility for specific projects to support the CEO and Deputy CEO in the delivery of their work

Governance

• Providing administrative support to UICC’s Board of Directors, including the logistical organisation of the Board meetings both virtually and in different international locations
• Coordinating Board meeting and General Assembly preparations
• Acting as the first point of contact for all communications and managing the relationship between the Board and UICC staff
• Management of UICC’s Board SharePoint platform

Skills and competences

Experience

• Advanced studies and 4-5 years professional experience, ideally in an international organisation or an NGO
• Experience and proficiency in administrative procedures, managing files and records

Competences

• Excellent communication skills – interpersonal, written and verbal
• A high level of written and spoken English and French; other languages such as Spanish a plus
• High proficiency in Outlook, Microsoft Word, PowerPoint and Excel
• Experience with SharePoint site management an asset
• Strong attention to detail and accuracy
• Strong organisational, planning and time management skills
• Able to deliver quality results under time constraints in a fast-paced environment
• Ability to cope with periods of high workload
• Able to learn new software applications with ease
• Interpersonal skills
• Great team player, able to work with people of different backgrounds and culture
• Committed to delivering high quality work
• An enquiring mind, willing to learn about global health and cancer specifically
• Interest and understanding of the non-profit sector

The candidate should be eligible to work in Switzerland.

What we offer

• Opportunity to work at the heart of the global cancer control community in Geneva.
• Role within a mission-driven and highly regarded and multi-award-winning organisation.
• International and diverse team environment operating in outstanding office space close the United Nations.
• International travel to UICC annual events such as the World Cancer Congress and World Cancer Leaders’ Summit.

Applications

Send your CV and a motivation letter explaining how you think your skills and experience make you a strong candidate for this position to [e-mail] . Deadline for applications: 16 October 2026.

Applications will be evaluated on a roll-out basis and only short-listed candidates will be contacted.

We reserve the right to close this vacancy earlier when we have received a sufficient number of quality applications.