Executive Secretary

Michael Page International; Unterwallis; On-site; CHF 70,000 - 110,000; Full time

Job summary

Michael Page International is seeking a Full-time Executive Secretary for a Swiss-based international firm located in the Chablais region. You will manage calendars for senior management, prepare reports and presentations, and handle confidential information with discretion.

Responsibilities include travel arrangements, internal/external communications, event support, and meticulous record-keeping in a fast-paced environment. Fluency in English and French is required, with Spanish a plus.

Qualifications

• Experience in a law firm.
• Relevant educational qualifications in administration or a related field.
• Fluency in English and French; Spanish is a nice-to-have.
• Ability to work in a fast-paced environment with strong organisational skills.

Responsibilities

• Manage and coordinate schedules, meetings, and appointments for senior management.
• Prepare and review correspondence, reports, and presentations.
• Handle confidential information with discretion and professionalism.
• Organise travel arrangements, including booking flights, accommodation, and itineraries.
• Act as a point of contact for internal and external communications.
• Assist in event planning and coordination.
• Maintain accurate records and filing systems.
• Support ad-hoc administrative tasks as required.

Skills

Experience in a legal firm

Fluent English and French

Spanish a plus

Education

Administration or related field

Job description

• Experience in a legal firm required
• Full-time executive secretary position

About Our Client

An international firm located in Swiss Chablais.

Job Description

• Manage and coordinate schedules, meetings, and appointments for senior management.
• Prepare and review correspondence, reports, and presentations.
• Handle confidential information with discretion and professionalism.
• Organise travel arrangements, including booking flights, accommodation, and itineraries.
• Act as a point of contact for internal and external communications.
• Assist in event planning and coordination.
• Maintain accurate records and filing systems.
• Support ad-hoc administrative tasks as required.

The Successful Applicant

A successful Executive Secretary for this role should have:

• Relevant educational qualifications in administration or a related field.
• Experience in a law firm (must have).
• Fluency in English and in French. In addition, speaking Spanish is a nice-to-have.
• Ability to work in a fast-paced environment and to handle pressure.
• Strong organisational and prioritising abilities.
• Excellent written and verbal communication skills, able to speak with assertiveness and diplomacy.

What's on Offer

Our client offers you:

• A temporary position that could lead to a permanent contract if circumstances align.
• Opportunities to work closely with senior management.
• A stimulating role at the heart of fascinating international activities.