Receptionist and Office Assistant (ASAP)

Michael Page International (Switzerland) SA; Genf; On-site; CHF 60,000 - 85,000; Full time

Benefits offered by this job

Central Geneva location

Professional working environment

Diverse administrative duties

Immediate start opportunity

Competitive salary and benefits

Job summary

Michael Page International (Switzerland) SA is seeking a receptionist/office assistant to be the first point of contact at our Geneva centre. You will deliver professional reception services and provide comprehensive administrative support to the wider team in a fast-paced environment.

This role requires excellent communication, attention to detail, and the ability to manage multiple priorities. The position does not offer home office and involves coordinating travel and meetings, mail handling,

Qualifications

• Previous experience in Receptionist/Front Office role.
• Experience in international/professional environments is desirable.
• Excellent English and French communication skills.

Responsibilities

• Welcome visitors and clients, ensuring a professional and friendly reception experience.
• Manage incoming calls, emails, and general enquiries promptly.
• Coordinate meeting room bookings and prepare meeting spaces.
• Handle mail, courier services, and deliveries.
• Support meetings, events, and travel arrangements.
• Maintain office supplies and liaise with suppliers.
• Assist with document preparation, filing, data entry, and admin tasks.
• Support onboarding activities and office logistics for new employees.
• Ensure reception and common areas are kept to a high standard.
• Provide ad hoc admin support to management and departments.

Skills

Customer service

Organisational skills

Multitasking

Attention to detail

Communication

Professional presentation

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

• Act as the first point of contact for visitors, clients, and employees


• Provide administrative and office support, including meeting coordination

About Our Client

Our client is an international trading company based in Geneva center.

Job Description

The Role

As the first point of contact for the business, you will be responsible for managing reception activities while providing comprehensive administrative and office support to the wider team. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

This position do not offer home office.

Key Responsibilities

• Welcome visitors and clients, ensuring a professional and friendly reception experience.


• Manage incoming calls, emails, and general enquiries in a timely and professional manner.


• Coordinate meeting room bookings and prepare meeting spaces as required.


• Handle incoming and outgoing mail, courier services, and deliveries.


• Support the organisation of meetings, events, and travel arrangements.


• Maintain office supplies and liaise with external suppliers and service providers.


• Assist with document preparation, filing, data entry, and general administrative tasks.


• Support onboarding activities and office logistics for new employees.


• Ensure reception and common areas are maintained to a high professional standard.


• Provide ad hoc administrative support to management and various departments.

The Successful Applicant

Experience

• Previous experience in a Receptionist, Front Office, Office Assistant, or Administrative Assistant role.


• Experience working within an international and professional environment is highly desirable.

Skills

• Outstanding customer service and interpersonal skills.


• Strong organisational and multitasking abilities.


• Proactive, reliable, and detail-oriented approach.


• Excellent communication skills and a professional presentation.


• Strong knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint).


• Ability to work autonomously while remaining a collaborative team player.

Languages

• English: Excellent level (written and spoken).


• French: Very good level (written and spoken).

What’s on Offer

• Central Geneva location with excellent transport links.


• Friendly and professional working environment.


• Diverse and varied administrative responsibilities.


• Immediate start opportunity.


• Competitive salary and benefits package.