Office Assistant 60% for 6 months

Michael Page International (Switzerland) SA; Genf; Vor Ort; CHF 42.000 - 54.000; Teilzeit

Zusammenfassung

Michael Page International (Switzerland) SA in Geneva seeks an experienced Office Assistant to ensure the smooth day-to-day running of the office. You will be the central contact for staff, visitors and external partners, blending office coordination with administrative and facilities duties.

Fluent French and English are essential. With 5+ years in similar roles and a strong eye for detail, you will support the General Manager, manage calendars, travel, meetings and confidential documents, and

Qualifikationen

• Minimum 5 years' experience in an Office Assistant or similar role.
• Experience in an international, corporate or fast-paced environment.
• Strong experience supporting senior management is a plus.

Aufgaben

• Office Operations & Facilities: be first point of contact and ensure smooth day-to-day operation.
• Administrative Support: coordinate calendars, meetings and travel; prepare documents.
• Vendor & Budget Coordination: manage relationships and monitor expenditures.
• Meetings, Travel & Events: organize meetings, travel and hospitality arrangements.
• Mail & Correspondence: manage mail and confidential communications.
• Support various departments with administrative tasks and document management.

Kenntnisse

Organizational skills

Multitasking

Attention to detail

Interpersonal skills

Communication skills

Autonomy

Tools

Microsoft Office

Outlook

Word

PowerPoint

Excel

SharePoint

Jobbeschreibung

• Ensure the smooth day-to-day running of the Geneva office
• Provide administrative support to senior management - 4 days per week

About Our Client

Our client is a FMCG.

Job Description

Reporting to the General Manager, the Office Assistant will play a key role in maintaining an efficient, organized and welcoming workplace. Acting as a central point of contact for employees, visitors and external partners, this position combines office coordination, administrative support and facilities management responsibilities.

Office Operations & Facilities Management

• Act as the first point of contact for employees, visitors, suppliers and incoming calls.
• Ensure the smooth day-to-day operation of the office environment.
• Manage office supplies, stationery and workplace equipment.
• Coordinate maintenance requests, cleaning services, courier providers and other office-related vendors.
• Oversee security access, parking allocations and general facilities administration.
• Ensure office spaces remain professional, organized and fully operational.

Administrative Support

• Provide comprehensive administrative support to the General Manager.
• Coordinate calendars, meetings and travel arrangements.
• Prepare presentations, reports, correspondence and business documents.
• Support various departments with administrative and organizational tasks.
• Maintain accurate filing systems and company records.
• Perform data entry and document management activities as required. [Office Assistant | PDF]

Vendor & Budget Coordination

• Manage relationships with external service providers and suppliers.
• Assist with invoice review and administrative budget tracking.
• Monitor office-related expenditures and support cost control initiatives.
• Ensure timely processing of office and facilities-related requests.

Meetings, Travel & Events

• Organize internal meetings and external appointments.
• Coordinate business travel, accommodation and related logistics.
• Support the planning and execution of company events and team activities.
• Ensure efficient meeting room management and hospitality arrangements.

Mail & Correspondence

• Manage incoming and outgoing mail, parcels and courier deliveries.
• Coordinate communication with internal and external stakeholders.
• Handle confidential information with discretion and professionalism.

The Successful Applicant

Experience

• Minimum 5 years' experience in an Office Assistant, Office Coordinator, Executive Assistant or similar administrative support role.
• Previous experience within an international, corporate or fast-paced environment.
• Strong experience supporting senior management is considered a distinct advantage.

Skills & Competencies

• Excellent organizational and multitasking abilities.
• Strong attention to detail and ability to prioritize effectively.
• Service-oriented approach and proactive mindset.
• Excellent interpersonal and communication skills.
• Ability to work autonomously while collaborating effectively with multiple stakeholders.
• Positive attitude, flexibility and willingness to contribute beyond core responsibilities.
• High level of discretion and professionalism.

Technical Skills

• Proficiency in Microsoft Office Suite, particularly Outlook, Word, PowerPoint and Excel.
• Experience using SharePoint and document management systems.
• Strong administrative and organizational capabilities.

Languages

• Fluent French and English are essential.
• Additional European languages would be an asset.

What's on Offer

Contract Type: Fixed-Term Contract (6 Months)

Work Schedule: 60% (4 Days per Week)

Start Date: Immediate Availability Preferred