Assistenz der Geschäftsführung & Administration 40% Workload – Baden

Appoint Group; Baden; On-site; CHF 25,000 - 42,000; Part time

Job summary

Appoint Group seeks a practical Personal Assistant to support the Managing Director of a small Swiss construction tech company based in Baden. This 40% role requires on-site presence 2–3 days/week and C1 German with Swiss permit. You’ll manage the MD’s day, handle admin and keep the paperless site moving.

Ideal candidates have several years of hands-on admin experience in SMEs, are proactive, and work well independently. MS Office and Google Workspace proficiency is expected.

Qualifications

• C1 German speaker with a Swiss work permit.
• Located within 30-40 minutes of Baden for regular on-site presence.
• Several years of hands-on admin experience in a small or mid-sized company.
• Confident with MS Office, Google Workspace, and digital tools.
• Independent worker who takes initiative and pushes for answers.
• Comfortable with a part-time permanent role.
• Direct and uncomplicated communication style.

Responsibilities

• Manage the CEO’s calendar, meetings, and travel planning.
• Prioritize and structure the CEO's working day to ensure follow‑through on decisions.
• Handle professional correspondence with internal and external stakeholders.
• Support ongoing projects and prepare decision papers or presentations.
• Manage digital filing and confidential documents.
• Handle HR admin, contracts, and basic bookkeeping tasks.
• Organise internal team events and support social media communication.
• Act as the first point of contact for all organisational topics around the CEO.

Skills

Admin experience

Independent worker

Decision papers preparation

Effective communication

Education

Direktionsassistent/in training

Tools

MS Office

Google Workspace

Bookkeeping tools

Job description

We're hiring a Personal Assistant (40% workload) to support the Managing Director of a small, innovative Swiss construction tech company based in Baden.

NOTE: This role requires C1-level German and the ability to be on-site in Baden 2-3 days per week. Applications that do not meet these criteria will not be considered.

This isn't a strategic advisory seat or a corporate executive assistant role in private banking. We need a practical, down-to-earth right hand who can manage a busy MD's day, handle the office admin and keep the "paperless construction site" mission moving.

What you'll be doing:

• Manage the CEO’s calendar, meetings, and travel planning
• Prioritize and structure the CEO's working day to ensure follow-through on decisions
• Handle professional correspondence with internal and external stakeholders
• Support ongoing projects and prepare decision papers or presentations
• Manage digital filing and confidential documents
• Handle HR admin, contracts, and basic bookkeeping tasks
• Organise internal team events and support social media communication
• Act as the first point of contact for all organisational topics around the CEO

What we're looking for:

• C1 German speaker with a Swiss work permit
• Based within 30-40 minutes of Baden for regular on-site presence
• Several years of hands-on admin experience in a small or mid-sized company (SME/KMU)
• Confident with MS Office, Google Workspace, and digital tools
• Independent worker who takes initiative and pushes for answers
• Comfortable with a part-time permanent role
• Direct and uncomplicated communication style

Nice to have:

• Experience as an assistant to an owner or CEO of a small firm
• Background in construction, real estate, or facility management coordination
• Experience with bookkeeping tools
• Swiss German and English skills
• Training as a Direktionsassistent/in

Job type:

• Workload: 40% of workload

If this sounds like your lane, apply and answer the short questions.