Management and Admin. Assistant 40%, Zürich

mühlemann+popp AG; Zürich; On-site; CHF 21,000 - 28,000; Part time

Job summary

mühlemann + popp AG in Zurich is seeking a Management and Admin. Assistant (40%) – a student or working student who supports our operational backbone. You will handle office logistics, HR and finance tasks, and collaborate with the COO to keep day-to-day operations running smoothly.

This part-time role offers hands-on exposure across multiple business functions and a chance to grow with a small, agile software company.

Qualifications

• Fluent in German and English.
• Structured, hands-on, and reliable.
• Friendly and communicative team player.
• Eager to learn and take on responsibility.

Responsibilities

• Support HR, finance, and office management tasks.
• Assist with Recruiting and Hiring processes.
• Handle monthly invoicing and cost billing for licenses and hosting.
• Coordinate office logistics and meetings.

Skills

German

English

Organizational skills

Team player

Google Workspace

Tools

Google Workspace

Job description

Management and Admin. Assistant (40%, Student Job)

Who we are mühlemann + popp (m+p) is a Zürich-based entrepreneurial software company. We develop and launch digital platforms and ventures such as sobrado.ch, bontique.ch, evenito.com, and realmatch360.ch. Our 50-person team is distributed across Zurich, Wroclaw, Warsaw, and remote setups throughout Europe. We believe in clean processes, hands-on pragmatism, and a collaborative work culture - while always staying curious about what’s next.

Why this role matters

We’re looking for a Management Assistant (40%) - a student or working student - who supports our operational backbone. From helping with office logistics to assisting with HR and finance tasks, your work ensures the smooth day-to-day operations of our company.

You’ll take ownership of recurring admin tasks, contribute to internal projects, and become a key player in maintaining our office and organizational culture. You’ll work closely with our COO and our team in Zurich, gaining valuable experience across multiple business functions.

What you’ll do

Support in Administration (HR, Finance, Office Management)

• Support Recruiting and Hiring Process
• Managing monthly invoicing based on project time logs
• Coordinating license cost billing to clients
• Supporting accounts receivable tracking and reporting
• Preparing and sending invoices for hosting and license costs (monthly/quarterly)
• Assisting in internal HR and finance workflows

Recurring Office & Organizational Tasks

• Managing kitchen and office infrastructure (e.g., printer, workplace supplies)
• Coordinating with building maintenance and handling orders for coffee, snacks, and office materials
• Preparing meetings: snacks, drinks, logistics
• Co-working space admin: maintaining key lists, collecting handover forms, and updating sublease agreements

Project Involvement

• Organizing company events such as our Summer Camp
• Preparing Google Docs, Sheets, and Slides templates
• Drafting briefing materials (e.g. website concept briefings)
• Supporting creation of sales materials: pitch decks, flyers, and case studies

What you bring

Soft skills

• Structured, hands-on, and reliable
• Friendly and communicative team player
• Eager to learn and take on responsibility
• Fluent in German and English

Hard skills

• Proficient in Google Workspace (Docs, Slides, Sheets)
• Comfortable working with digital tools and platforms
• Organizational talent with attention to detail
• Ideally some prior experience in administration or project support (not mandatory)

Why join us?

• Real responsibility - Contribute to meaningful internal projects and processes
• Learning experience - Gain insights into HR, finance, and office operations
• Supportive environment - Friendly, collaborative team culture
• Flexible setup - Work alongside your studies (40%)
• Growth opportunity - Learn how a digital company operates behind the scenes

The deal

• Part-time (40%) student position
• Office located in central Zurich. Regular on-site presence required.
• Close collaboration with the Management and Project Managers
• Opportunity to shape internal processes and projects
• Option to grow into broader responsibilities

Why m+p?

Because we’re small enough to stay agile, but experienced enough to build impactful ventures.

Because we care about people as much as about products.

Because structure + people + initiative = great culture.