Assistant·e de direction à 80%

Jobup; Vaud; Vor Ort; CHF 70.000 - 90.000; Teilzeit

Benefits dieser Stelle

Municipal benefits

Zusammenfassung

Jobup in Vaud, Switzerland seeks an Executive Assistant at 80% to support the Directorate’s secretariat, prepare meetings, take minutes and follow up on decisions.

You will organize projects and working groups, maintain filing and archives, and handle information on the Directorate’s website and channels.

The ideal candidate holds a Federal Diploma of Executive Assistant, writes clearly, communicates well, and is proficient with common office software; knowledge of public administration is a plus.

Qualifikationen

• Strong writing and spelling abilities required.
• Good interpersonal skills and ability to collaborate with colleagues and management.
• Solid organizational skills and ability to manage priorities.
• Proficiency in common office software (word processing, spreadsheets, emails).
• Knowledge of public administration is a plus.

Aufgaben

• Ensure the secretariat of the Directorate.
• Prepare meetings, take minutes and follow up on decisions.
• Participate in the implementation of projects or working groups and ensure their follow-up.
• Write letters, memos and reports.
• Create and update monitoring tables and statistics.
• Organise the filing and archiving system of the Directorate's documents.
• Manage and update information on the website and other communication channels.

Kenntnisse

Writing skills

Interpersonal skills

Organizational skills

Office software proficiency

Ausbildung

Federal Diploma of Executive Assistant

Jobbeschreibung

Executive Assistant at 80%

Main tasks:

• ensure the secretariat of the Directorate
• prepare meetings, take minutes and follow up on decisions
• participate in the implementation of projects or working groups of the Directorate and ensure their follow-up
• write various letters, memos and reports
• create and update monitoring tables and statistics
• organise the filing and archiving system of the Directorate's documents
• manage and update information on the website and other communication channels.

We are looking for:

• Federal Diploma of Executive Assistant
• ease in writing and accurate spelling
• good interpersonal skills, team spirit and ability to communicate clearly and appropriately with colleagues, management and various interlocutors
• sense of priorities and organisational skills
• proficiency in common office software
• knowledge of the functioning of a public administration is desirable.

We offer:

• interesting and varied activity, pleasant working environment within a small team
• social and salary benefits according to the municipal collective labour agreement.

Starting date: as soon as possible or to be agreed