Executive Assistant, Public Administration (80%)

Jobup; Vaud; On-site; CHF 70,000 - 90,000; Part time

Benefits offered by this job

Municipal benefits

Job summary

Jobup in Vaud, Switzerland seeks an Executive Assistant at 80% to support the Directorate’s secretariat, prepare meetings, take minutes and follow up on decisions.

You will organize projects and working groups, maintain filing and archives, and handle information on the Directorate’s website and channels.

The ideal candidate holds a Federal Diploma of Executive Assistant, writes clearly, communicates well, and is proficient with common office software; knowledge of public administration is a plus.

Qualifications

• Strong writing and spelling abilities required.
• Good interpersonal skills and ability to collaborate with colleagues and management.
• Solid organizational skills and ability to manage priorities.
• Proficiency in common office software (word processing, spreadsheets, emails).
• Knowledge of public administration is a plus.

Responsibilities

• Ensure the secretariat of the Directorate.
• Prepare meetings, take minutes and follow up on decisions.
• Participate in the implementation of projects or working groups and ensure their follow-up.
• Write letters, memos and reports.
• Create and update monitoring tables and statistics.
• Organise the filing and archiving system of the Directorate's documents.
• Manage and update information on the website and other communication channels.

Skills

Writing skills

Interpersonal skills

Organizational skills

Office software proficiency

Education

Federal Diploma of Executive Assistant

Job description

Jobup in Vaud, Switzerland seeks an Executive Assistant at 80% to support the Directorate’s secretariat, prepare meetings, take minutes and follow up on decisions.

You will organize projects and working groups, maintain filing and archives, and handle information on the Directorate’s website and channels.

The ideal candidate holds a Federal Diploma of Executive Assistant, writes clearly, communicates well, and is proficient with common office software; knowledge of public administration is a plus.